Supply Chain - Procurement Officer

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a Supply Chain - Procurement Officer in Kyiv.

About the job

The Supply Chain - Procurement Officer plays a crucial role in ensuring the efficient and compliant operation of DRCs supply chain functions within Ukraine. This position oversees procurement and general logistics support, contributing to the successful implementation of DRCs programs in the country. The Supply Chain Officer ensures alignment with DRCs procedures, guidelines, and donor requirements.

Your main duties and responsibilities will be

Procurement and Supply Chain Management:

• Ensure all procurement processes adhere to DRC Operations Handbook and relevant guidelines.
• Effective and efficient support to programs’ needs.
• Develop and maintain a comprehensive procurement database for goods and services.
• Prepare or update weekly and monthly procurement status reports.
• Collaborate with program staff to ensure effective support for program needs throughout the entire program cycle.
• Procurement of all goods and services
• Supporting to create and maintain annual procurement plans
• Track all orders, purchases and deliveries
• Ensure that all logistics specific donor rules and policies are understood and respected
• Oversight of all purchase and service contract to ensure DRCs interests are protected
• Correctly apply ERP supply chain processes"

Procurement Planning and Oversight:

• Support and execute annual procurement plan in coordination with program teams.
• Monitor and track all orders, purchases, and deliveries to ensure timely and accurate procurement.
• Ensure compliance with donor-specific logistics rules and policies.

Contract Management:

• Provide oversight for all purchase and service contracts to safeguard DRCs interests.
• Establish and maintain effective supplier contracts and relationships.
• Optimize supply chain operations through the setup of long-term supply contracts.

Fixed Asset Management:

• Support the management of fixed assets, including tracking, maintenance, and disposal in the absence of Fixed Assets Management focal points.

Compliance and Risk Management:

• Ensure DRCs supplier due diligence processes are effectively implemented in the local context.
• Apply ERP supply chain processes accurately and consistently.

Support and Collaboration:

• Collaborate closely with the Supply Chain Procurement Manager to contribute to the development of country strategies and action plans.
• Provide technical guidance and support to country operations related to logistics and supply chain management.

About you

To be successful in this role we expect you to have at least 3 years’ experience in supply chain, or procurement and logistics roles, preferably in a humanitarian or development organization. Moreover, we also expect the following:

• Bachelors degree in Supply Chain Management, Business Administration, or related field; Masters degree preferred.
• Sound understanding of procurement and logistics principles.
• Good understanding of the procurement rules and logistic.
• Strong knowledge of humanitarian supply chain regulations, including donor requirements.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a multi-cultural environment.
• Commitment to learning and implementing organizational policies and procedures.
• Ability to work effectively in a fast-paced and dynamic environment, handling multiple priorities.
• Excellent negotiation, vendor management, and communication skills.
• Excellent skills in MS Word, Excel, and PowerPoint.
• Familiarity with ERP systems and supply chain software.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Strong analytical and problem-solving skills, with attention to detail.
• Proficiency in English and Ukrainian languages, both written and spoken.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: open-ended after 3 months probation period.
• Band: H non-management.
• Designation of Duty Station: Kyiv, Ukraine.
• Start date: ASAP.
• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Employees.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.

Applications sent by email will not be considered.

Closing date for applications: 7th July 2024.

We reserve the right to conduct further interviews before the deadline for submission of applications.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.