Procurement Analyst, NPSA8 – National Рosition

Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. Since the full-scale military aggression by Russian forces in February 2022 (hereafter, the “war”), Ukraine has been facing unprecedented threats to human security— thousands of women, men, and children have lost their lives, all sorts of life-line infrastructures have been destroyed, and millions of people have been forced to leave their homes. There are no prospects for a ceasefire or peace in near future and the negative impacts of the war in Ukraine have been spreading to global peace and security. The primary objective of the Transformational Recovery for Human Security in Ukraine Project (the “Project”) is to contribute to achieving transformational recovery from widespread death, destruction, displacement, and suffering caused by the war in Ukraine. It aims to promote human security in Ukraine by undertaking concerted immediate actions against interconnected and multidimensional threats that Ukraine is currently facing. To maximise positive results for transformational recovery, the Project interventions will focus on the following 6 priority thematic areas for the Project outputs. Output 1 (Infrastructure restoration): Critical infrastructures and facilities restored to meet immediate needs to provide essential public services and establish enabling conditions for transformational recovery. Output 2 (Mine action & Victim Assistance): Capacities of mine action authorities and emergency service responders expanded to protect the civilian population from mine/explosive ordnances and secure a safe environment for people’s living and socio-economic activities. Output 3 (Debris removal and recycling): Debris, waste and environmentally hazardous materials cleared and dangerous damaged structures safely demolished for swift reconstruction of housing and public socio-economic facilities. Output 4 (Economic revitalization): Local economy revitalized by strengthening and expanding the private sector in targeted sectors through immediate response solutions in developing capabilities, improving employability, and enhancing business-enabling conditions. Output 5 (Government Recovery Coordination): Integrity and transparency of government mechanisms and processes for crisis management and recovery process strengthened at both national and local levels. Output 6 (Access to justice and human rights): Capacities of national and local state and non-state actors enhanced to promote human rights and ensure access to justice for all people, with a focus on IDPs and vulnerable groups. Under Output 2, the Project seeks to urgently equip the local authorities with a UNDP developed model for victim assistance in mine action based on the international standard IMAS 13.10. The vast majority of victim assistance, including emergency and ongoing medical care, rehabilitation, psychological and social support, facilitation of access to education social and economic inclusion, and related laws and policies, is managed outside of the mine action sector, although the sector provides important linkages. This support should be delivered according to norms and standards that exist within the health, rehabilitation, disability, education, employment, social protection and development sectors. In this context, UNDP is recruiting the Procurement Analyst, who will be responsible for effective delivery of procurement services, consistent with UNDP rules and regulations, to support implementation of the Project and programmatic goals. The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse. Duties and Responsibilities 1) Ensures implementation of operational strategies of the Projects through:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.

2) Supports procurement processes of the Projects through:

• Facilitating the programme staff in preparation of procurement plans for the portfolio and projects and their implementation monitoring.
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of Purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Quantum. Buyers profile in Quantum.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Providing inputs to reports on procurement in the CO.
• Serving as a secretary of the tender procurement processes of the Projects’ procurement activities including: prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports.
• Support with drafting Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring and provide procurement related inputs before clearance by the Procurement Unit of the Country Office (CO).
• Implementation of e-tendering practices.
• Playing leading role in analysis and administration of procurement cases of the Projects in the online Procurement Plan to ensure accuracy and completeness of the information represented at Sharepoint.
• Implementation and maintenance of the new Share-point online archiving tool of procurement activities of the Projects to record and archive the electronic documents.
• Review and clearance of documents related to Micro-purchase Canvass procedure.

3) Ensures implementation of sourcing strategy through:

• Contribute to conducting market research for the procurement cases of the relevant Projects.
• Support in management of e-procurement module as may be applicable.

4) Ensures facilitation of knowledge building and knowledge sharing in the CO through:

• Providing procurement related guidance to the Projects, in close cooperation with CO Procurement Unit.
• Synthesis of lessons learnt and best practices in procurement implemented in the Projects procurement processes.
• Sound contribution to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Procurement Analyst will work under the guidance and direct supervision of the Rehabilitation and Disability Inclusion (R&DI) Project Manager and in close collaboration with the UNDP CO team.

Core Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional and Technical Competencies

• Procurement: Contract management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
• Procurement: Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
• Procurement: Data management: Knowledge of processing, storing, and validating procurement data.
• Business Direction & Strategy: Entrepreneurial Thinking: Ability to create clarity around UNDP Value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate.
• Business Direction & Strategy: Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
• Business Development: Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
• Business Management: Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.

Required Skills and Experience Minimum Education requirements

• Advanced university degree (Master’s degree or equivalent) in Procurement, Logistics, Business Administration, Public Administration, Economics, Finance, Social Sciences or related field is required, OR A first-level university degree (Bachelor’s degree) in the areas mentioned above, in combination with additional two years of qualifying experience, will be given due consideration in lieu of the advanced university degree.
• CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Min. years of relevant Work experience:

• Up to 2 years (with Master’s degree) or 2 years (with Bachelor’s degree) of relevant experience at the national or international level in public sector procurement management.

Required skills

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems.

Desired skills in addition to the competencies covered in the Competencies section

• Experience in working or liaising with a UN Agency or International Organization in the field of procurement is highly desirable.
• Experience in working with UN procurement systems/procedures will be considered an advantage. ·
• Experience and knowledge of public procurement principles will be considered an asset.

Required Language(s)

• Fluency in English is required.
• Fluency in Ukrainian is required for national personnel.

Professional Certificates

• CIPS level 3 certification will be a distinctive advantage.

Disclaimer UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Non-discrimination UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. DEADLINE FOR APPLICATIONS 01 June, 2024.

If you wish to apply for this or other positions, please visit UNDP in Ukraine website, section Jobs and apply:

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/18369

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.

Qualified women are strongly encouraged to apply.