Supply Chain Assistant

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the worlds largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If youre a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The Supply Chain Assistant will focus on small amount procurement and other program support activities, managing assets and office equipment, interacting with warehouse and partners on the arrival and shipment of goods under the direct supervision of the Supply Chain Manager.

Responsibilities

• Procurement of materials and services:
• Procures materials and services up to USD 500 in accordance with the IRC procurement policy and the small purchase procedure. Involved in higher value procurements as needed..
• Controls the quality, quantity and timely delivery of purchased materials, as well as the timely execution of small contracts.
• Provides departments with information on local prices for materials and services.
• Procures stationery for all offices in Ukraine in accordance with the Contract, with a pre-formed order received from the Admin department.
• Support management in coordination with the finance department in tracking payments to suppliers.
• Support the warehouse manager and supply manager in inventory, logistics, purchasing, payments and market research.
• Asset and office equipment management:
• Ensures proper accounting and labeling of assets.
• Ensures proper use of assets.
• Assists in the registration of a global asset list.
• Ensures proper transfer and accounting of equipment and office machines/computers, furniture, etc. from one person to another.
• Others:

Performs other tasks as assigned by the Supply Chain Manager as required by the needs of the organization. Collaborates with all departments and works closely with the Senior Supply Chain Manager in the execution of supply chain management activities at the office level.

Demonstrated skills and competencies:

• Ukrainian (Russian), English written and spoken at least B1 level.
• Proficient in computer use, especially Microsoft Office Word and Excel spreadsheets and Outlook. Ability to work with Google docs, sheets.
• General knowledge of logistics, warehouse procedures and documentation.
• Attention to detail and ability to multitask.
• Team spirit and problem solving skills.
• Excellent interpersonal and communication skills, non-conflict, ability to control emotions.
• Keeps high performance under pressure.
• Demonstrates a systematic and effective working approach.
• Unbiased communication with people of different cultures, genders and backgrounds.

IRC employees are eligible to the following benefits:

• Competitive salary
• Purposeful job and development opportunities
• English classes and unlimited online training courses
• Life Insurance
• Medical insurance for staff and family members
• Free psychological support to employees and their family members
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave

PROFESSIONAL STANDARDS
IRC builds diverse and inclusive teams of professionals who promote team engagement, inclusion and cohesion, critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

The International Rescue Committee is determined to protect the people it serves, its staff and any person associated from all kinds of harm, abuse, and violence, including sexual exploitation, abuse and harassment. It is committed to taking all necessary preventive measures and creating an environment where people feel safe and can report misconduct. IRC workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. The IRC also operates and enforces a set of complementary institutional policies to protect clients and staff from harm and abuse through the Adult and Child Safeguarding policies, the Respect at Work and Harassment-free Workplace policies, the Anti-retaliation and Reporter Protection policy, which are complemented by the IRC Global Reporting guidelines. These commitments are accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.
Where misconduct is alleged, IRC follows a Zero-tolerance approach and takes all necessary actions and corrective measures. The IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients. IRC is also an active member of the Inter-Agency Working Group on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people who are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.