Supply Chain Specialist

Job Posting: 13/Jun/2024 Closure Date: 27/Jun/2024, 4:59:00 PM Organizational Unit: FEUKR - FAO Representation in Ukraine Job Type: Non-staff opportunities Type of Requisition: NPP (National Project Personnel) Grade Level: N/A Primary Location: Ukraine-Kyiv Duration: 12 months, with possible extension (3 months of probation to start) Post Number: N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAOs values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

FAO Ukraine is the country office of the Food and Agriculture Organization of the United Nations, a specialized agency dedicated to achieving food security, reducing rural poverty, and promoting sustainable management of natural resources. FAO Ukraine works in close partnership with the government, civil society organizations, private sector, and other UN agencies to address the diverse challenges and opportunities in the agriculture, forestry, fisheries, and environmental sectors.

In 2024, FAO is responding to the food security and livelihood needs of war-affected people in Ukraine by delivering seasonally bound emergency agricultural interventions in coordination with the government to protect and restore the contribution of rural households, and small- and medium-scale producers to Ukraine’s agriculture sector. In parallel, by providing technical assistance, policy advice, and capacity development support, FAO Ukraine plays a vital role in fostering sustainable agricultural practices, strengthening the resilience of rural communities, and enhancing food security and nutrition across the country.

FAO is actively implementing emergency, recovery, and development interventions to assist Ukraine in addressing its most immediate and longer-term challenges to food security, and their impacts globally. A key aspect of this effort involves building partnerships and ensuring coordination, oversight and support for all activities related to resource mobilization and strategic planning. More specifically, this involves close coordination withing the FAO Ukraine office to develop programmes, while mapping and maintaining strong relations with resource partners, identifying opportunities expanded partnerships.

Reporting Lines

Under the overall supervision of the Designated Responsible Officer (DRO), the direct supervision of the Procurement Officer in Ukraine, and in close collaboration with heads of units and Heads of Field Offices.

Technical Focus

The National Supply Chain Specialist will be responsible for the support, coordination, and provision of effective support in the management of FAO Ukraine supply chain operations, to ensure timely and efficient delivery of the portfolio of Ukraine.

Tasks and responsibilities

• Coordinate management of service providers/suppliers, deliveries, and warehouse operations to promote safe and efficient strategies and execution of FAO’s operations. This includes the establishment of long-term agreements for e.g. customs clearance, storage and transport;
• Monitor supply dashboards and mitigate potential logistical bottlenecks and challenges to drive improvements and ensure efficient and effective logistics system;
• Lead development and maintenance of internal procedures and workflows relating to logistical processes;
• Establish schedule for periodic physical inventory of warehouse stock.
• Provide Procurement Support to the Project Officers and Technical Officers through all the phases of Project Cycle.
• Foster productive partnerships with key stakeholders amongst UN agencies and NGOs to share knowledge and resources, resulting in coordinated and cost-effective logistical operations.
• Formulate specific Standard Operating Procedures (SOPs) including policies for field supply chain support, and fleet management.
• Provide effective and timely planning, oversight, management, and coordination of logistics support operations, including integration and monitoring the implementation of logistics support plans at all field offices. Ensure effective and timely provision and coordination of diverse logistics support requirements;
• Plan and manage the shipment of goods choosing the best possible transport means and manage all related administration procedures and documents and the delivery of inputs from supplier to the beneficiaries.
• Communicate to suppliers on the delivery arrangement of ordered goods, develop the delivery schedule and follow-up with the respective stakeholders within FAO, Suppliers and beneficiaries (partners) on the delivery schedule;
• Prepare and periodically update the delivery tracker, ensuring provision of clear and correct data to the stakeholders;
• In consultation with Operations, Program and Procurement staff, provide input to the country programme planning and advice on logistical requirements for the office and Annual Work Plans;
• Coordinate and provide logistics support to ongoing air, land, sea, or rail operations in the field;
• Prepare supply and support plans, deployment timelines and budget requirements. Develops contingency plans and implements methodologies and tools to maximize the effectiveness of logistical operations;
• Carry out other relevant tasks as and when requested by the Supervisor.

Minimum Requirements

• University degree in Logistics, Transport, Business Administration, Economics or similar.
• Three (3) years of relevant experience in logistic, administrative and/or office management experience.
• Language skills: Working knowledge (Level C) of English and fluency in Ukrainian.
• Nationality of Ukraine.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Able to work with minimum guidance, well organized, attentive and pro-active.
• Excellent communication skills in English and Ukrainian, ability to write and speak in a clear manner and adjust language and style depending on the audience.
• Good knowledge of MS Office applications, Internet and office technology equipment.
• Ability to use information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in an appropriate format.
• Willing to learn and look for efficient solutions to everyday tasks.

Selection Criteria

• IT Skills: Good knowledge of MS Office applications, Internet and office technology equipment.
• Ability to use information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in an appropriate format.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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