LOGISTIC MANAGER

Over two years after the escalation of tensions between Russia and Ukraine, a total of 7.6 million Ukrainian refugees remain overseas and a further 5.1 million remain internally displaced in Ukraine. Currently, an estimated 17.6 million people within Ukraine require humanitarian assistance, including the need of food, water and medicines.
5,796,748 refugees have crossed the Polish border, 591,947 refugees have crossed the Moldavian border and 1,127,998 refugees the Romanian border.
This situation has led ACF France to open Country Offices, in Ukraine, Poland and Romania and ACF Spain in Moldova.

ACF has deployed a regional multi-sectorial strategy through direct implementation and partnership. Core activities are Food Security & Livelihood (canned and dry food distribution, hot meals, cash) and Mental Health & Care Practices (psychosocial support, Baby Friendly Space, psychiatric referrals). Additionally, in Ukraine the strategy also includes WASH activities (rehabilitation/repair of centralized water and sanitation networks, minor repair of Collective/Transit Centers, emergency Water supply and hygiene kit distribution) as well as Health & Nutrition (primary health care structures support including provision of medicines and trainings).

In Ukraine ACF currently intervenes in the East (Dnipro, Kharkiv, Sumska, Zapporizhzhia), the West (Ivano Frankivsk, Chernivtsi) and is extending its coverage to the southern part of the country (Odessa, Mykolaiv).

Your responsability will be to actively manage the activities of the logistics department, support programs, and ensure respect for Action Against Hunger procedures, policies, and guidelines.

More precisely, your missions will be to :

• Contribute to transparent and cost-efficient procurement processes
  • Receive the procurement lines from program teams, review and validate requests, and assign procurement process to team
  • Ensure all necessary documents for the purchase dossier are completed before approving purchase
  • Ensure procurements under responsibility are commenced in a timely manner and in full compliance with relevant procedures and donor requirements
  • Ensure Action Against Hunger and donor procurement guidelines are followed at all times
  • Monitor Project Procurement Plans and Supply Plans
  • Ensure supplier vetting is completed as and where appropriate
  • Contribute to the establishment and monitoring of framework agreements and the regular and uninterrupted supply of office stationary and general goods
  • Contribute to the maintenance of the national supplier database
  • Coordinate with logistics colleagues at other bases and at coordination level

• Information Management
  • Keep LINK updated with all relevant information regarding suppliers and markets
  • Provide logistics and program teams with regular updates on the status of ongoing procurements

• Stock Management
  • Ensure follow-up of stocks is conducted by team, with particular attention to expiration dates of foodstuffs and medicines
  • Ensure regular inventory and stocktakes are completed, along with inventory reports
  • Ensure Stock management guidelines are implemented correctly and adhered to

• Equipment and Assets Management
  • Ensure all new equipment received in the base is entered on the relevant register, along with destroyed and donated items
  • Conduct follow-up of assets and equipment, ensure loan certificates are completed for all equipment, and manage maintenance and repair schedules
  • Review and submit the monthly inventory report
  • Liaise with the ICT Manager to ensure good maintenance and repair of damaged equipment and assets

• Fleet Management
  • Receive advance requests from programs for vehicle movements and prepare a weekly movement schedule
  • Assign vehicles and drives to movements and notify the relevant teams
  • Assist in establishing and managing any vehicle rental framework agreements are liaise with the service provider as and when requested
  • Ensure log books are completed by drivers, and monitor fuel consumption reports
  • Review and submit the monthly fleet report
  • Contribute to ensuring security guidelines are known and followed

• Ensure general responsibilities
  • Carry out any and all other tasks as instructed by the Logistics HoD
  • Comply with ACF Code of Conduct, anti-corruption, and other conduct policies and guidelines

• Capacity building and training
  • Support the development of logistics department teams

You hold a diploma in logistics or supply chain management, with at least 2 years’ experience in a similar position as field logistician in a humanitarian context.

You have an NGO experience in supply chain management, and you are interested in working in an NGO environment and willing to adhere to the values of the humanitarian sector, including impartiality and neutrality.

You demonstrate attention to detail and rigour in following procedures and meeting deadlines.

You are particulary competent in negotiation and problem solving.

You have previous experience managing a team. You are a teacher, patient, and enjoy helping your teams improve their skills.

You demonstrate a personal commitment to integrity and professionalism.

You are well organised, flexible and adaptive to change.

You speak and write fluent English.

• Fixed term contract under French legislation: 4 months

• Monthly gross salary from 2130 to 2475€ upon experience

• Reimbursement of the pension insurance for non-French citizens: 16% of the gross monthly salary

• Annual salary increase: 6% increase after and each 12 months of continuous contract

• Monthly per diem and living allowance: 838€ net, field paid

• Monthly country allowance: 450€

• Cold allowance: Reimbursement for the purchase of winter equipment for a maximum of 380€ per person per year in severe cold contexts

• Child allowance: 1500€ per year per child present in the country of origin (maximum 6000€/year)

• Transportation and accommodation: Coverage of transportation costs and guest house

• Medical coverage: ACF covers 100% of the social security, health insurance, and repatriation insurance agreement fees.

• Salary sustainment measures (sickness, paternity, maternity)

• Leaves and RnR: 25 days of paid leaves per year, 20 RnR per year, airfare reimbursement with a ceiling to get to the chosen break destination, and 215 € for each RnR period

• Accompaniment and trainings:
  • Follow-up and support for career development
  • Free and unlimited access to the certifying e-learning platform Crossknowledge ©

• Other benefits (gifts vouchers, birth, wedding, etc…)

• Field trips : Kyiv, DNI, KHA Oblast

ACF is committed to people with disabilities and actively fights against all forms of discrimination.

Kharkiv is Ukraines second biggest city, located in the North East of the country. The security situation can be volatile, but the city has a lot to offer on evenings and weekends, with a varied selection of bars and restaurants and plenty of other INGOs in a close-knit and lively social scene.