Program Assistant

Pact Inc. seeks candidates to fill the position of Program Assistant for the USAID/Enhance Non-Governmental Actors and Grassroots Engagement (ENGAGE) activity in Ukraine.

Location: Kyiv, Ukraine
Supervisor: Sr. Program Officer
Job type: Full time
Duration: one year with possibility of the extension

Pact Overview

At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 50-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

About the ENGAGE activity

Pact, a non-profit organization based in Kyiv, Ukraine, is implementing a USAID-funded project Enhance Non-Governmental Actors and Grassroots Engagement (ENGAGE) activity.

The purpose of ENGAGE is to increase citizen awareness of and engagement in civic activities at the national, regional, and local level. ENGAGE focuses efforts at both the grassroots level to educate and activate citizens to engage in civic initiatives as well as the national and regional (oblast and rayon) levels to improve organizational capacities, build coalitions, support advocacy and watchdog initiatives. The ENGAGE activity primarily focuses on key democratic reforms and cross- cutting themes, such as: anti-corruption, civil education and transparency and accountability including electoral processes, inclusive development of various groups, youth and EU integration.

Position Purpose

Reporting to the Senior Program Officer, the Program Assistant plays an important role in supporting the planning, coordination, and implementation of ENGAGE program activities. The Program Assistant will assist in maintaining effective working relationships with civil society organizations, experts, and other stakeholders, contributing to the overall success of program implementation in Ukraine. Working closely with the Sr. Program Officer and other team members, the Program Assistant ensures the timely delivery of high-quality results through collaborative partnership.

Key Responsibilities:

• Assist the Program team in preparing and conducting program activities and events, including communication with partners to invite them to workshops, meetings, and events, collecting information and data from partners, coordinating with logistic vendors, taking notes, and drafting reports on event results.
• Provide support to the Program team in preparing various program documents such as reports, program updates, and briefs. Additionally, participate in internal learning activities to enhance program effectiveness.
• Assist in assessing grant proposals and reviewing narrative reports from CSO partners from a programmatic viewpoint.
• Conduct onsite visits to monitor project implementation progress and outcomes.
• Prepare reports on site visits and meetings with assigned grantees.
• Support effective collaboration with program partners, stakeholders, experts, vendors, and other key stakeholders. Maintain a list of contacts for them.
• Attend staff meetings, partner events, and program activities, taking notes.
• Translate program-related documents (English and Ukrainian).
• Employee complies with all company policies and procedures, including completing all compliance training topics by the deadline to satisfy each and receiving the corresponding acknowledgment statement that the training has been completed.
• All other duties as assigned.

Basic Requirements:

• High School diploma
• 4+ years of relevant experience
• Deep knowledge of civil society organizations in Ukraine
• Experience with international donor-funded programs, particularly USAID-funded contracts
• Fluent in English and Ukrainian (both written and verbal)
• Ability to build and manage relationships.

Preferred Qualifications

• Proactive, fast-thinker, and able to work with minimal supervision
• Demonstrated commitment to the goals of ENGAGE.

To Apply:

Please send your CV and motivation letter to engagehr@pactworld.org with “Program Assistant” in the subject line by COB April 25, 2024.

Please include at least three contacts of your former supervisors who can provide reference for you. Only short-listed candidates will be invited for an interview.

Pact is committed to the principle of equal employment opportunity and is dedicated to the fair and equal treatment of all employees without regard to gender, race, color, religion, creed, age, sexual orientation, national origin or ancestry, disability, or marital status. All applications will be treated with the strictest confidence.