Finance Assistant (Accountant)

Danish Refugee Council, one of the world’s leading humanitarian NGOs.

DRC has been operating in Ukraine since 2014, currently DRC employs over 650 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for an experienced Finance Assistant (Accountant) in Kyiv.

Overall purpose of the role:

The Finance Assistant (Accountant) will support the Accounting unit with ensuring compliance with Ukrainian legislation and reporting requirements. The role involves supporting accounting operations such as processing payments for business trips and maintaining employee advances, ensuring compliance with Ukrainian legislation in program documents, verifying payment document authenticity, assisting in act of work acceptance preparation, calculating taxes and fees, updating software, registering transactions and archiving documents.

Your main responsibilities will be:

• Support in checking, calculating and processing the payments of business trips for DRC staff, maintenance of advances to employees.
• Checking DRC Program activities related documents for compliance with Ukrainian legislation.
• Control the authenticity of the necessary documents for processing the payments
• Receiving inbound documentation for accounting processing (applications for payment, contracts)
• Control over the availability of DRC’s Supplier related documentation in accordance with payments, keeping the registrar updated
• Support the preparation of acts of performed work acceptance in accordance with legislative requirements.
• Produces calculation and transfer of taxes and fees, ensuring contributions to state extra-budgetary social funds, payments to banking institutions, wages of employees and other payments
• Accounting of property, liabilities (accounting for fixed assets, inventory, etc.)
• Support in maintaining, and updating the “BAF” software by making changes to the reference and regulatory information used in the processing of data.
• Support the registration of transactions and organisation of document flow in the accounting system.
• Support in processing banking and cash transactions.
• Support the team in drafting contracts with counterparties.
• Ensure compliance with the procedure for maintaining travel documents and checking the relevance of reports.
• Coordinate with programme departments on documentation related to programme activities (grants, agreements, etc.).

About you

Required:

• Experience of 3 years in accounting.
• Knowledge of the legislation on accounting and tax accounting.
• Previous experience working with NGOs.
• University degree in the related field or equivalent (Accounting, Audit, Finance).
• Proficiency in Ukrainian and Russian.
• English is an asset.

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

• Contract: Open-ended contract upon successful completion of the three-month probation period.
• Duty station: Kyiv.
• Salary and conditions in accordance with Danish Refugee Council’s Terms of Employment for DRC International Staff.
• Medical and Health Insurance.

Application and CV

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 29th February 2024

Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.