Finance & Administration Officer

Vacancy No.

S05639

Contract Type

National

Application Deadline

03-Jul-2024

Job Posted on

19-Jun-2024

Country

UKRAINE

Duty Station

Dnipro

Duration

12

Organizational Context The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. In February 2022, a new phase in the armed conflict in Ukraine started. The intensification and spread of hostilities have affected all of Ukraine, causing massive humanitarian needs across all sectors and destroying essential civilian infrastructure. Millions of people are displaced in Ukraine, more than 5 million people have fled to other countries. IFRC has launched a major Emergency Appeal for Ukraine and Impacted Countries that is coordinated on European regional level – with numerous country level operations ongoing. ICRC, IFRC and numerous Partner National Societies are integrating their capacities to provide coordinated crisis response in Ukraine and impacted countries. The operational structure will be fully integrated into existing structures at Country / Country Cluster and Regional Office level to ensure full synergies with the overall regional work. Job Purpose

The purpose of the Country Finance Officer is to support the management of a strong internal control environment, including segregation of duties, and the application of finance policies, processes and procedures throughout the region.

Job Duties and Responsibilities

• Coordinates the accounting and administrative functions of the regional office in line with Norwegian Red Cross rules and procedures.
• Supports the regional and country offices in all aspects of financial management enabling humanitarian programs.
• Contributes to International Programmes and Preparedness Departments global efforts to harmonise and improve administrative procedures and processes between the Regional and the Country Office.
• Support the Head of support services to ensure adequate financial management, including the preparation of detailed budget.
• Work closely in the Country Finance Unit, to implement Norwegian Red Cross’ guidelines, rules and regulations.

Job Duties and Responsibilities (continued)

Budgeting

• Coordinate and assist in the preparation of the office and NS programme and project budgets consistent with plans.

Accounting

• Ensure that all the offices’ financial transactions are appropriately processed into Agresso using the correct account, activity and donor code.
• Ensure monthly closure of accounts within required deadlines and the preparation of the office cash request.
• Quality assures all cash requests in the field location.

Reporting

• Prepare accurate, regular and timely financial reports.
• Prepare weekly, monthly and quarterly reports as may be determined by the Head of support services.
• Prepare monthly reconciliations for bank, and accruals of the country office.

Compliance and audit

• Support the Senior finance officer in the preparation of internal and external audit.

Monitoring

• Ensure that all project expenditure authorization process is as per approved Accountability Matrix.
• Ensure that all procurements are in line with Norwegian Red Cross policy and procedures at the point of clearing the payments.
• Review and analyse the monthly financial analysis report prepared and take appropriate measures to clear issues of concern raised by country programme managers/Case holders.
• Responsible for the review the NS reports, provide feedback where necessary to both Senior finance officer and the NS in the field location.
• Perform delegated responsibilities on all financial matters to ensure that internal control is in line and effective as required.
• Review general ledgers of Country Offices on monthly basis and advise relevant staff in case of irregularities.

Modality

• Ensure that programme advances to the NS are controlled and cleared with acceptable documentation and vouchers.
• Work closely with the National Societies/country finance officers to ensure timely and quality reporting of advances.
• Support the Senior finance officer in evaluating and rolling out the new financial working modality within the supported NSs.

Treasury

• Manage petty cash for day-to-day cash payments in the location.
• Prepare bank payments ensuring all relevant supporting documentation is provided.

Education

Professional qualification in accounting or Business Administration - accounting option

Experience

Professional qualification in accounting (Chartered accountant, CPA or equivalent) Or A degree in accounting or Business Administration - accounting option

Knowledge, Skills and Languages

• Advanced knowledge of accounting concepts, financial management and use reporting applications (e.g. Agresso)
• Advanced use of Microsoft Excel
• Understanding of internal control and treasury management concept
• Intermediate skills in computer productivity applications (Word, PowerPoint and Outlook)

Competencies, Values and Comments

• Ability to work towards achieving objectives and results
• Ability to convince and gain acceptance
• Ability to communicate effectively
• Ability to be solution oriented