Foundation Operations Specialist

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Yuliya Tsyapenko yuliya.tsyapenko@intelli... https://www.linkedin.com... Vacancy details Talent Marketing CSR Specialist Junior Ukraine Remote

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Are you looking to combine your professional expertise with making an impact, saving lives, and contributing to Ukraines victory? Join the dynamic, growth-oriented, and open-minded team at the Intellias Foundation for Change as an Operations Specialist. What project we have for you Intellias Foundation for Change spearheads the companys charitable activities, with a primary focus on supporting Ukraine. Its main projects involve providing vehicles, protective gear, hardware, optics, reconnaissance drones, and other essential equipment to the Armed Forces of Ukraine, particularly to Intellias colleagues and their close ones serving in the military. This is achieved through partnerships with other NGOs or via the Foundations own initiatives. Funded by Intellias and largely supported by donations from Intellias specialists, the Foundation has delivered aid valued at over 50 million UAH. Its mostly a volunteering project of Intellias specialists and we are seeking for an individual to take on operational tasks with care and precision, ensuring continuous support for the Armed Forces of Ukraine, effective implementation of Intellias projects, and proactive development of the Foundation to achieve even greater results. The Foundation operates based on principles of efficiency, responsible charity, and partnership, with a focus on prioritizing aid for frontline defenders. In recognition of its impactful work, the Intellias Foundation for Change won the Charitable Lviv - 2023 award. What you will do

• Work closely with Foundation Director, Intellias CSR, Accountant and Legal teams.
• Run a full lifecycle management of procurement, delivery, and transfer of aid to the military.
• Prepare documents (акти приймання-передачі, запити, договори та ін) in accordance with Ukrainian laws and regulations.
• Research the best ways to document processes and collaborations.
• Ensure Foundation operations are run legally and transparently.
• Communicate with partners, stakeholders to align in everyones needs to document collaboration right.
• Communicate with aid requesters and engaged teams at Intellias (Legal, Accountant, Facility, IT Support, etc).
• Keep track of requests for aid and documents (status, delivery, other teams engagement, photos and reports receiving and storing).
• Preparation of electronic declarations for humanitarian aid.
• Support purchases and delivery of humanitarian aid from Poland.
• Prepare monthly, quarter and annual reports for internal use, for PR purposes and for governmental institutions.
• Suggest improvements to existing processes.
• Other tasks assigned.

What you need for this

• Strong attention to detail and a high sense of responsibility.
• Ability to organize and structure various types of data effectively.
• Proficient in Excel, Word, and other Microsoft Office tools.
• Skilled in establishing and managing processes with diverse stakeholders.
• Flexible and adaptable to changing circumstances.
• Proactive in tackling tasks and improving processes.
• Knowledge of Ukrainian non-profit and military support laws and regulations.
• Comfortable performing meticulous and repetitive tasks.
• Ability to overcome potential blockers to ensure task completion.
• Strong negotiation skills.
• Competent in planning, tracking, and reporting.

Will be a plus:

• Experience working with tickets in JIRA.
• Legal background or relevant experience.
• Prior experience in the non-profit sector.
• English B1 (Intermediate).

What its like to work at Intellias At Intellias, where technology takes center stage, people always come before processes. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve extraordinary results. Thats why we offer a range of benefits that support your well-being and charge your professional growth. We are committed to fostering equity, diversity, and inclusion as an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, age, gender, nationality, disability, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law. We welcome and celebrate the uniqueness of every individual. Join Intellias for a career where your perspectives and contributions are vital to our shared success.