Supply Chain Team Leader

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a Supply Chain Team Leader in Kharkiv.

About the job

You will be an integral part of DRC’s Supply Chain team, and as a direct supervisor you will be delivering technical support and guidance to the team. In addition, you will be responsible for all procurement of goods and services, warehousing, transportation of goods and people, fleet & transport management, and general logistics support to the programme.

Your main duties and responsibilities will be:

Management

• Lead and manage the team (including people planning, performance, well-being and development)
• Ensure effective planning and quality implementation of the sector/support activities
• Ensure daily monitoring of area
• Asses the daily quality
• Provide technical support and inputs
• Reporting

Support and administration

• Ensuring all the procurement processes are in line with DRC Operations Handbook
• Effective and efficient support to programs’ needs.
• Develop and maintain relevant data base.
• Maintaining the assets list.
• Weekly and monthly status reports
• Warehouse management, including reporting and alert mechanism to program staff.
• Assist in recruitment, training and capacity building of the logistics team
• Coordination of programme staff to ensure logistics involvement in the whole programme cycle
• Procurement of all goods and services
• Establish and follow up annual procurement plans
• Track all orders, purchases and deliveries
• Ensure that all logistics specific donor rules and policies are understood and respected
• Oversight of all purchase and service contract to ensure DRCs interests are protected
• Transport/ fleet management
• Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts
• Fixed asset management
• Ensure DRC supplier due diligence is effective in the relevant context
• Ensure proper operation of DRC Dynamics ERP supply chain system by staff under supervision
• Apply report and data analytics to improve supply chain operation in area of concern

Key stakeholders:

• Area Manager (AM).
• Area Support Services Manager (ASSM).
• Support Managers/Team Leaders, Officers/Coordinators/Assistants.
• Programme Managers/Team Leaders/ Officers/ Coordinators/ Assistants.
• Supply Chain /Officers/Assistants.
• DRC Ukraine staff based in Kharkiv / Slovyansk, Kyiv etc.

Reporting:

• Supply Chain Team Leader reports to: Support Services Manager.
• Direct reports to Supply Chain Team Leader: Supply Chain Officers and Assistants

About you

To be successful in this role we expect you to have minimum 3 years of experience in humanitarian logistics, procurement, transport and distribution, warehousing, and stock management.

Moreover, we expect:

• Masters degree in Logistics and/or Supply Chain Management or equivalent
• Proven management skills and a competence in people management
• Commitment to learning and implementing organizational policies and procedures.
• Excellent skill in MS Word, Excel, and PowerPoint
• Experience in managing supply chain in an ERP system
• Proficiency in written and spoken Ukrainian language.
• Intermediate or Advanced English (speaking/reading/writing).

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

Contract length: One-year contract following the successful completion of an initial 3-month probation period

Band: GM

Designation of Duty Station: Kharkiv

Start date: ASAP

This position is open to national applicants only. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment; please refer to www.drc.ngo under Vacancies.

Application process:

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.

Applications sent by email will not be considered.

Closing date for applications: June 30, 2024.

Founded in 1956, DRC Danish Refugee Council is Denmark’s largest, and a leading international NGO. We have continuously been ranked as one of the best NGOs in the world - and are one of the few with a specific expertise in forced displacement. In over 40 countries, we protect, advocate and build sustainable futures for refugees and other displacement-affected people and communities.

By working in DRC, you will be joining a global workforce of around 8000 employees. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

Danish Refugee Council is an equal opportunity employer and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.