Finance Asistant

In March 2022, Oxfam launched its response to the influx of refugees and other people forced to flee from Ukraine in Romania, Moldova and Poland. A Programme Management Unit (PMU) has been established to provide leadership, oversee, support and provide technical assistance to the response in the affected countries.

The PMU will be led by an Operational Lead and includes dedicated advocacy and influencing capacity; business support functions, and a programme quality team with technical support on gender in emergencies, protection, cash and voucher programming, monitoring, evaluation, accountability and learning (MEAL), and safeguarding.

TEAM PURPOSE: To ensure effective financial management and reporting within Ukraine programme

ROLE PURPOSE: To be responsible and accountable for day-to-day work assigned by the line manager.

JOB PURPOSE: Key Responsibilities and Accountabilities the Finance Assistant is required to provide support to Ukraine country team and in relation to the organizational objectives and to work with others.

KEY RESPONSIBILITIES

• Assist Finance Officer in process all the payments assuring it includes all supporting docs: invoices, receipts, proof of payment, procurement reports, contracts, etc. This will require seeking appropriate authorization and submitting the documents approval and ensuring that all supporting documents are appropriately filed.
• Assist Finance Officer in timely disbursements (Cash and Bank), prepare and submit a monthly Bank & Cash reconciliation.
• Ensure that all payments requested are in line with agreed budgets.
• Support Finance Manager, preparing financial reports as needed for internal use, donors, audit, state agencies, etc..
• Assist Finance team with the annual external & internal audit process.
• Assist Finance team in keeping all supporting documents available for review when required.
• Assist finance team in checking of partners financial reports and supporting documentation to ensure it is in line with Oxfam & donor reporting guidelines; ensuring partners are able to submit regular and accurate financial report using agreed templates on time and provide written feedback on the financial reports to the partners within a reasonable timeline.
• Maintaining partner file both hard and soft copy as an archive including all partner information and documentation according to standard filling system.
• Update the Partnership register on a regular basis.
• Undertake regular field visits to other sub-offices and desk review to ensure financial compliance with Oxfam.

Any other responsibility or task that may be assigned by line manager

ESSENTIAL

• Good team player and builder
• Proactive in anticipating problems and promoting the function
• Good knowledge of accounting
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines
• Ability to work and communicate effectively with others to ensure compliance with Oxfam GB policies and procedures
• Ability to learn/adapt to a fast-changing environment and numerous, conflicting job requirements
• A strong working knowledge of MS Office is needed, especially MS Excel
• Fluency in Ukrainian and ability to write, speak and read in English

In addition:

University Degree in Finance or Accountancy qualifications/significant relevant years of experience at this level with International Agencies or NGO’s.

• Minimum 2 years of relevant experience
• Competency in use of relevant technology systems (MS Office suite, financial accounting, and accuracy skills)
• Good influencing and networking
• Good planning skills to include flexibility and adaptability
• Excellent follow up skills.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feel celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.