Office Support Administration

Johnson & Johnson is currently seeking a Office Support Administration to join us located in Kiev / Ukraine.

About Johnson & Johnson

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Job Purpose

Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events.

Main Responsibilities

• Provides confidential secretarial and administrative support, to include managing the office events schedule/calendar, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.

• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required

• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

• Assists with project development and planning to ensure more efficient service and organization of the office.

• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.

• Assists in the coordination, supervision, and completion of special projects as appropriate.

• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.

• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

• Performs miscellaneous job-related duties as assigned.

Knowledge / Experience / Skills required

• Highlight: This role will be prioritizing physically disabled candidates.

• High school diploma or equivalent.

• At least 3 years experience in the administrative support field.

• Knowledge of supplies, equipment, and/or services ordering and inventory control.

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

• Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.

• Records maintenance skills.

• Information research skills.

• Database management skills.

• Knowledge of office management principles and procedures.

• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.

• Organizing and coordinating skills.

• Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.

• Strong and ethical team player (Credo minded)

DE&I Statement

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.

We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.