Events & Logistic Officer (M/W)

Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:

• democratic, economic and financial governance;
• security and stability of countries in crisis/post-crisis situations;
• sustainable development;
• strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, Expertise France focuses its action towards France’s solidarity policy, influence and economic diplomacy.

ABOUT THE POSITION

Expertise France is looking for the Office Manager/Logistic Officer within the Shared Support Unit (SSU) of Expertise France in Ukraine. Logistics Officer will responsible for managing the logistics activities of the SSU and projects that will be implemented within the country. This involves in particular

• Managing general resources
• Organising and monitoring the logistics of missions
• Organising and monitoring the logistics of events
• Ensuring the smooth running of offices

The Office Manager/Logistics Officer will be based in Kyiv, will report to the Coordinator of Shared Support Unit (SSU).

ROLES AND RESPONSIBILITIES

General tasks

• 
  Ensure proper asset management of the SSU and projects – ensure updating of files, add and write off assets, prepare deeds of transfer, hold bi-annual inventory check

• Help to organise and supervise the delivery of items/goods purchased for projects: reception and control, deliveries to implementation sites, etc;
• Manage the SSUs consumables stock (coffee, stationery etc.),

Telecommunications management

• Maintaining an up-to-date inventory of telecommunications equipment;
• Carrying out regular physical inventories of the offices telecommunications equipment;
• Liaise with business center management for day-to-day communication,
• Liaise with IT specialist to keep SSU and projects IT tools functioning,
• Ensure subscription of teams to necessary IT tools (Microsoft, Zoom etc.)

Missions and events management

• Make necessary logistics arrangements for expert missions in Ukraine (order tickets, transfers, book hotels), supervise framework contracts with service providers, verifies quality of services
• Supervise framework contracts with event management companies, help Projects Team with organization of events, draft procurement orders

Archiving

• Physical and digital archiving of documents relating to areas of responsibility.

This job description is not exhaustive given the duties performed by the person concerned.

About Expertise France:

Expertise France is a public agency for international technical cooperation. The agency works in four priority areas:

• Democratic, economic and financial governance;
• Stability of countries in crisis/post-crisis situations and security;
• Combating climate change and sustainable urban development;
• Strengthening health systems, social protection and employment.

In these areas, Expertise France develops and implements capacity-building projects, mobilises technical expertise and plays active role in bringing together public expertise and private know-how.

With a volume of activity of 340 million euros and over 400 projects in its portfolio in 100 countries, Expertise Frances work is part of Frances international cooperation policy and official development assistance.

Ukraine has become one of Expertise Frances countries of intervention. The agency implements national and regional projects and works on a wide range of issues (health, local governance, support for innovation and entrepreneurship, etc.).

Diploma / Experience

• Masters degree in logistics, economics or equivalent;
• At least 2 years successful experience in a logistics position with similar responsibilities, preferably in the field of cooperation/development/humanitarian aid;
• Excellent command of the Office, particularly Excel and other office software;
• Knowledge of international donor systems and procedures would be an asset.

Skills

• Integrity, thoroughness and organisational skills
• Ability to work in a team environment
• Patient and responsive
• Sense of responsibility
• Sense of autonomy, initiative, flexibility
• Ability to work under pressure
• Fluency in written and spoken Ukrainian and English; French is a plus.

Location: Kyiv, with occasional travel within the country.

Type of contract: 30-month fixed-term Ukrainian employment contract, renewable

Starting date: As soon as possible

Remuneration: according to EF salary scale and profile

Applications will be selected in three stages:

• First – Expertise France will review the submitted candidacy;
• Second - selected candidates will be invited to take written tests to assess their technical and linguistic skills.
• Third - short-listed candidates may be invited for an interview.

Expertise France respects equal opportunities and strongly encourages applications from women.