CEO Assistant/Operations Manager

Join the team of innovative high-end mobile & web development leaders! WeSoftYou works with impact-first companies from all around the globe, using a data-driven approach and continuously increasing our operational effectiveness. Our expertise includes product engineering for E-commerce, Social Media, HealthCare, E-learning, Mobility, etc.

WeSoftYou creates web and mobile solutions and custom B2B and B2C applications for various industries and business areas, including Healthcare, e-Learning, Retail, CryptoCurrency, Fintech, and AdTech.

Role competencies:

Multitasking: Ability to perform multiple tasks simultaneously;
Proactivity: Initiative in problem prevention;
Flexibility: Quick adaptation to changing conditions;
Self-organization: Structured and consistent performance;
Autonomy: Independence in decision making.

Required Background:

— 1+ years of experience in a similar role (Executive Assistant / Operations manager);
— Excellent written and verbal communication skills;
— Proficient with technology, including Word, Excel, and PowerPoint (willing to learn new software);
— Ability to prioritize tasks/objectives with strong organizational, and administrative skills;
— English — at least upper intermediate;
— Have strong ethical character and high attention to detail.

We expect you to perform such Responsibilities:

— Manage company’s operational files and procedures, prepare presentations;
— Create operational procedures and instructions, and control their execution;
— Managing CEO’s calendar, scheduling and prioritizing appointments, maintaining an events calendar, sending reminders;
— Handling correspondence — compose and edit letters, documents, and emails;
— Communicating with executives, employees, clients, and other external partners. Managing information flow in a timely and accurate manner;
— Create analytics and charts based on collected data, and present it to C-level;
— Manage workflow, keep track of tasks and deadlines, and handle special tasks assigned by C-level;
— Assisting with the preparation and following up on meetings and phone calls with scheduling follow-ups;
— Produce meeting notes, keep track of responsibilities, send reminders, etc.
— Provide process alignment of all functions of the firm.

What we offer:

Professional Growth opportunities:

Ambitious goals and interesting projects;
Ability to contribute to the Delivery framework and knowledge base;
Regular & transparent performance review and feedback process;
Compensation for self-development;
Regular salary review based on performance and results of the technical review;
Possibility for both vertical or horizontal growth (in case you want to try a different path).

Benefits program

18 working days of fully paid vacation, 5 days compensated sick leaves;
Unlimited vacation days after 2 years with the company;
Coverage of taxes and free tax reporting support by our Financial department;
Help with individual entrepreneurs’ questions and accounting support;
Financial support and additional days off for various occasions (e.g. marriage, childbirth, etc.);
Internal educational events (WeThursdayYou);
Regular company updates from the CEO (Friday letter).

Comfortable Working conditions

Flexible working hours;
Provision of required equipment;
Hybrid working model (remote or from a cozy office in the Kyiv center);
Gaming room with table tennis and board games.

Community

To build community among our employees we keep going with:

Various corporate events;
Celebration of important personal and project milestones (project successes, B-days, anniversaries);
Open door culture (regular one-to-one meetings with HR/PM/Manager);
Support of team members during russian aggression (evacuation, safe accommodation in Western Ukraine, financial support for those who joined the Armed Forces, donations, etc.).