HRIS Officer (For Nationals)

ROLE PURPOSE:

Human Resources and Information System (HRIS) Officer is responsible in ensuring timely and accurate update of staff information in the HR Oracle System including Taleo for e-recruitment and onboarding during the scale up of large emergency response and transition phases.

S/He will prepare and draft the HRIS Business Process Map/Handbook as guide to the HR users in-country and data quality status update report.

HRIS Officer will be expected to have an advisory role to different area offices on HRIS. S/He supports the different HRIS users with different required actions during onboarding, change, off-boarding, reports and ensuring it is up to date within 3 days of any change.

HRIS Officer will run the functional HR training for focal HR staff supporting area of HRIS and ensuring HR users completed required learning sessions prior to provision of access to HRIS.

SCI is a dual mandate organisation and as such equal priority will be given to both humanitarian and development work. SCI strives to ensure the fundamental rights of children, such as survival, safety, constant access to protection and education can be guaranteed. As part of a commitment to working with children through humanitarian interventions SCI support programmes in both sudden onset and chronic emergency situations.

At times, given the context of Ukraine, the HRIS Officer will be expected to work outside the normal role profile to reflect the elevated inputs required in responding to an emergency and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: TBC

Staff Technically reporting to this post: No

Direct: HR Team positions

Indirect: Other support services and program positions

Budget Responsibilities: Provides advice on the HRIS portion of the budget

KEY AREAS OF ACCOUNTABILITY:

• Coordinates the HRIS users to ensure consistent maintenance of HR data quality through embedding effective HR business processes
• Ensures the following reports are timely updated, completed, extracted – Data Quality Status Update monthly report.
  Reviews the HRIS data entry in HR Oracle system and ensures timely entry/update and accurate information is entered
• Conducts functional trainings to HRIS focal staff per offices and ensure HRIS required actions during onboarding, change, and off-boarding, are within SCI standards are followed in all offices
• Conduct self-compliance audit and required clean-up or update of data per quarter
• Collaborates closely with RO, HQ, and different HRIS users for any support needed for the response
• Supports on required data needed during compliance audit
• Make use of all available policy, practice, checklists and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in place

General:

• Ensure that all staff comply with SCI policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Ensure the security, health and wellbeing of all staff
• Ensure that staff management and other processes and policies and systems reflect SCs principles of equity and fairness.

COMPETENCIES FOR THIS ROLE:

Delivering Results

• Takes personal responsibilities and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/organization.

Level required: Leading Edge

Networking

• Builds and uses sustainable relationships and networks to support the work of Save the Children with their team, colleagues, Members and external partners and supporters.

Level Required: Leading Edge

Communicating with Impact

• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.

Level Required: Leading Edge

Problem solving and Decision Making

• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization.

Level Required: Leading Edge

FOR EMERGENCY ROSPONSE

• Promote childrens rights by contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.
• During emergencies you should act to facilitate SCIs emergency response process by prioritizing all actions under your responsibility in the areas of finance, logistics, programs and services.
• Be prepared to support SCI interventions in response to emergencies and can move anywhere in the country.

QUALIFICATIONS

Education to Masters level in a relevant subject or equivalent experience

EXPERIENCE

Essential

• 2 years or more of work experience with HR;
• Prior NGO experience within a complex country programme in emergency response/humanitarian environments
• Proven operational HR track-record – experience of providing different HRIS support service to managers and staff
• Ability to quickly understand technology, system processes and to communicate it to non-technical staff
• Experienced in conducting compliance audit in HRIS and capacitating HRIS users on different actions in the system
• Excellent skills in handling and advising on complex people management issues
• Good attention to detail
• Understanding staff care for humanitarian staff, in particular approaches to welfare, stress, R&R and debriefing
• Good facilitation skills and ability to deliver induction briefing/training
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Additional Responsibilities

The duties and responsibilities set forth above are not exhaustive and the role holder may have additional duties required within the reasonableness of his / her level of competence and experience.

WE OFFER:

• Employment in accordance with Ukrainian legislation
• Working hours from 09.00 till 17.00
• Medical and Life insurance starting the first working day
• English courses paid by organization
• Office in the central part of the city
• Coffee and cookies in the office

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

If you are interested in the vacancy, we are looking forward for your application. A СV in English will be an advantage. Also, we will be grateful if you indicate the expected salary level and the level of English language proficiency.