Асистент/ка з адміністративної діяльності – Operations and Logistics Officer – USAID Cybersecurity for Critical Infrastructure in Ukraine Activity

Activity Background

The purpose of the US Agency for International Development (USAID) Cybersecurity for Critical Infrastructure in Ukraine Activity is to strengthen the resilience of Ukraine’s critical infrastructure from cyberattacks by establishing trusted collaboration between key cybersecurity stakeholders in the government, private sector, academia, and civil society. The activity aims to achieve this goal by implementing the following activity components:

Component 1: Strengthen the cybersecurity enabling environment

The legal, regulatory, and institutional framework for national cybersecurity in Ukraine needs to be strengthened and aligned with international standards and best practices. This component will strengthen the cybersecurity resilience of Ukraine’s critical infrastructure sectors by addressing legislative gaps, promoting good governance, enabling collaboration between stakeholders, and supporting cybersecurity institutions. This component will also build the technical capacity of key sectors through increased access to cybersecurity technology and equipment.

Component 2: Develop Ukraine’s cybersecurity workforce

Ukraine suffers from a severe shortage of cybersecurity professionals. This component of the USAID Cybersecurity for Critical Infrastructure in Ukraine Activity will address workforce gaps through activities that develop new cybersecurity talent and build the capacity of existing talent. These activities will address the entire workforce pipeline, the quality of education received by cybersecurity specialists, and industry training programs to rapidly upskill Ukraine’s workforce to respond to immediate cybersecurity vulnerabilities.

Component 3: Build a resilient cybersecurity industry

A growing cybersecurity industry in Ukraine will contribute directly to national security and prosperity. This component will seek to build trust and collaboration between the public and private sector to develop innovative solutions for future cybersecurity challenges; spur investment and growth in the broader cybersecurity market in Ukraine through greater access to financing; support smaller cybersecurity companies to rapidly increase the number of local cybersecurity service providers; and offer mechanisms for Ukrainian firms to connect with industry partners to enable better access to innovations and business opportunities.

Together the above components will improve short-term cybersecurity resilience in Ukraine and establish a solid foundation for long-term cybersecurity independence and leadership. Lessons and best practices from key critical infrastructure sectors will extend to all parts of the public sector, as well as to the private sector and civil society.

• Role’s Purpose:

This position applies only to local staff. The overall role of the Operations and Logistics Officer is to ensure the proper flow of office procedures and to support the USAID Cybersecurity team by carrying out common office duties. S/he will maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone, overseeing the maintenance and operation of office equipment and keeping the supplies in stock. She/he will assist in procurements related to the Activity’s operations and participate in organizing the Activity’s events. The Operations and Logistics Officer’s role will include working closely with USAID Cybersecurity team by handling clerical duties, coordinating calendars, scheduling meetings, and performing other duties as required.

• Tasks/responsibilities:

The Operations and Logistics Officer will be responsible for the following tasks:

Office Administration:

• Welcoming visitors and directing them to the relevant office/personnel.
• Support receipt and timely distribution of mail, DHL, and other communications to responsible project staff.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Capture notes, action items, and meeting minutes and enter them into TAMIS as needed.
• Maintain general office files related to the Activity’s operations. Maintain accurate and complete operational record-keeping and filing systems.
• Oversee the maintenance of office facilities and equipment.
• Assist with procurements related to the Activity’s operations, including oral/written translation services, travel and events organization for USAID Cybersecurity team.
• Assist management and other staff to ensure compliance with USAID and DAI policies and procedures.
• Support with regular inventory reporting.
• Registration of incoming/outgoing correspondence.
• Perform other relevant duties when needed and as directed by his direct supervisor.

Logistics:

• Assist in scheduling and preparing travel arrangements for meetings and events.
• Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Assist in coordinating travel and logistics for events and staff upon request.

• Qualifications:

• Bachelor of Arts (BA) or Bachelor of Science (BS) degree or equivalent
• At least 3 years of work experience in the administrative support field, preferably with USAID or other international donor-funded projects.
• Excellent writing and reading and speaking skills in English.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in using Microsoft Office suite, and other relevant software.
• Ability to multi-task and prioritize tasks.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.

DAI and its employees are committed to confronting discrimination in all forms, nurturing respect for our interpersonal relationships, and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races, ethnicities, and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.”

DAI promotes workforce diversity and encourages persons from excluded groups, including persons with disabilities, to apply.

It’s Kyiv-based position, long-term.

Period of performance-12 months.

Qualified candidates should send their CV and cover letter to UkraineCCI_Recruitment@dai.com. by 30 June 2024 6:00pm Kyiv time. Only short-listed candidates will receive notice requesting additional information. Interviews will be conducted on the rolling basis.