Chief, Resources Management Unit

Position Title : Chief, Resources Management Unit
Duty Station : Kyiv, Ukraine

Classification : Professional Staff, Grade P5
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 09 May 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo
(the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;
Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar;
Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;
Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands;
Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and
female candidates.

Context:

Under the direct supervision of the Chief of Mission (CoM), and in close coordination with the
Resources Management Unit of the Regional Office for Eastern Europe, Southern-Eastern
Europe and Central Asia in Vienna, the Department of Financial and Administrative
Management (DFM), Department of Human Resources Management (DHR), Supply Chain
Division, Department of Information and Communication Technology (ICT) and other relevant
Divisions/Units at Headquarters (HQ), and the Administrative Centres in Manila (MAC) and
Panama City (PAC), the Chief, Resources Management Unit (RMU) will be responsible and
accountable for directing, administering, controlling and managing the financial, budgetary,
treasury, human resources, supply chain, building services, ICT and other administrative
activities of the Ukraine Country Office (CO) and its Sub-Offices.

Core Functions / Responsibilities:

1. Direct and oversee all treasury activities, forecast cash flow requirements according to CO
activities and its Sub-Offices and ensure daily control of funds disbursed. Exercise signatory
authority up to delegated limits, and review, authorize and approve all payments and receipts
accordingly. Review and regularly submit completed mission accounts to HQ and authorize and
approve bank reconciliations and cash counts.

2. Oversee the preparation of the annual budget for the CO.

3. Review and strengthen existing systems and procedures, establishing improvements in
relation to internal monitoring, evaluation, and control systems, and establish, maintain,
strengthen, and oversee the appropriate internal controls to safeguard the Organization’s
assets, cash and prevent fraud. Report any cases of irregularities, abuse, or mismanagement
to the Chief of Mission/Regional Director/Director of Department.

4. Direct the preparation and maintenance of financial and budgetary records and reports as
well as ensure and monitor that expenditure remains within the approved budget levels.

5. Coordinate and oversee the formulation, preparation, and evaluation of regular financial,
programme and budget reports and proposals, with a special focus on compliance with budget.
Ensure the submission of yearly budgets and budget revisions.

6. Exercise full financial oversight and control. Monitor financial management and performance
for all programmes, projects, and activities, including oversight of financial expenditure and
accountability and undertaking financial analysis of projects.

7. Coordinate Human Resources policies and practices. Interpret the organization’s policies with
respect to the most difficult and complex cases and approve exceptions. Review and propose
new Human Resources and other administrative policies and procedures. Take responsibility for
the human resources management of staff, prepare recruitment and related recommendations,
and propose retention, promotion, separation, and disciplinary actions in consultation with the
CoM and Regional Resources Management Officer.

8. Provide administrative oversight of Staff Welfare functions in the CO.

9. Supervise and direct the Supply Chain services and operations. Provide authoritative advice
with respect to procurement actions and develop and implement policies and procedures for the
efficient conduct of procurement and contracting operations. Ensure that equipment, goods, and
services are purchased under optimal circumstances consistent with acceptable standards.
Oversee the management of the fleet of vehicles, and manage common services at the CO,
including the maintenance of the premises. Manage and oversee all ICT services in the CO.

10. Regularly provide the COM with financial updates and strategic advice on the status of the
IOM country programme resources and future outlook, reporting deadlines, budgetary
allocations, and forward planning.

11. As a member of the Senior Management Team, actively contribute to the development and
implementation of short and long-term management objectives and goals. Provide authoritative
advice, guidance and support to the CoM and Programme Managers regarding current and
future levels of funding or activities, in answering queries regarding the correct allocation of
programme funds, and in preparing donor proposals and budgets for new
programmes/activities/operations. Ensure the provision of any requisite documentation,
including for auditing purposes.

12. Represent the Organization at high-level and inter-agency meetings, including but not
limited to the UN Operations Management Team (OMT) and ONE UN working groups.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related

field from an accredited academic institution with ten years of relevant professional experience;
or,

• University degree in the above fields with twelve years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),

Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) is an advantage.

Experience

• Extensive experience in all areas of financial administration including financial management,

accounting and budgeting;

• Extensive experience in human resources management;
• Extensive experience in supply chain management;
• Experience using an Enterprise Resource Planning system;
• Experience in large emergency operations an advantage;
• Experience in oversight of contracting of partners, vendors, and administration of financial

grants; and,

• Experience in monitoring and evaluation and / or audit an advantage.

Skills

• Knowledge of Oracle highly desirable;
• Ability to work closely with government and international officials;
• Demonstrated ability to act independently and exercise sound judgment;
• Ability to work under pressure;
• Demonstrated ability to prepare clear and concise reports;
• Ability to use software to gather, collate, analyse, and present complex information;
• Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of
Ukrainian and/or Russian and/or another official UN language (Arabic, Chinese, French, and
Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best

and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and

communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 09 May 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 26.04.2024 to 09.05.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

Requisition: VN 2024 264 Chief, Resources Management Unit (P5) Kyiv, Ukraine (58822757) Released
Posting: Posting NC58822758 (58822758) Released