Supply Chain Coordinator - for Ukrainian nationals only

TITLE: Supply Chain Coordinator - WEST
REPORTS TO: Area Director WEST

LOCATION: Chernivtsi

GRADE : 3B

CONTRACT LENGTH: 7 months

CHILD SAFEGUARDING:

Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.

ROLE PURPOSE:

The role will manage the Supply Chain team in the West Area Office. The role has accountability for all Supply Chain activities in the Area Office – including all procurement processes, fleet management, assets management and warehouse management.

The role will have multiple direct reports (approx. 5 or 6 officers).

The role will report into the Area Director, with technical support available from the Country Office Head of Supply Chain.

KEY AREAS OF ACCOUNTABILITY:

GENERAL

• Effective line management of Supply Chain staff – allocating responsibilities and tasks to available staff.
• Working with staff members to develop their technical skills and capabilities.
• Ensure Area Office is adequately resourced, and lead recruitment processes necessary to employ additional Supply Chain staff members.
• Communicating effectively with senior management in the Area Office and Country Office – reporting on key activities, providing updates and escalating key issues.
• Develop a medium-to-long term Supply Chain plan for the Area Office – including identifying future procurement needs, optimising fleet, and warehouse / inventory management.
• Ensure Area Office has made readiness and preparedness provisions to support all existing and future programmes needs.
• Participate and contribute to the new Awards process, giving technical Supply Chain advice.
• Developing relationship with Programmes and Awards, to build a pipeline of future procurement needs and requirements.
• Work with programmes, operations and requesters to build their knowledge of Supply Chain processes.
• Evaluate the supplier market for commonly purchased commodities, and develop a supply strategy for items that can be purchased locally.
Support Regional and Global Procurement teams completing International Procurements for the West Area Office.

WAREHOUSING

• Ensure all Warehouse(s) are operated in an efficient, effective and compliant manner, following Save the Children’s policies and procedures, including the Total Inventory Management (TIM) system.
• Ensure stock is managed effectively, communicating with programmes to ensure the timely distribution of goods to beneficiaries.
• Where necessary evaluate Warehouse needs and set up additional warehouse space if required.
Liaise with local partners / agencies (e.g. Logistics Cluster) for warehouse activities.

FLEET

• Ensure SCIs fleet of owned and rented vehicles is managed in full compliance with SCIs regulations, local laws and best practice.
• Ensure Fleet is managed effectively, using established tracking documents and fleet databases.
• Ensure all drivers are adequately trained in key areas such as Safety & Security, Child Safeguarding etc.
Where necessary validate and optimise the existing fleet to ensure efficient operations.

PROCUREMENT

• Ensure all PRs are processed in a timely and compliantly manner.
• Develop a Sourcing Pipeline, identifying procurement needs for the next 12 months.
Develop long term Framework Agreements with suppliers.

DISTRIBUTION

Work with International and Regional Procurement teams to support the distribution of international procurements into Ukraine.

BEHAVIOURS (Values in Practice )

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Ensuring Save the Children supply Chain process and policies are adhered to with full transparency and accountability

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions, within the boundaries of policy and process
• willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity

EXPERIENCE AND SKILLS

Essential

• Significant experience in senior supply chain management positions (5+years)
• Substantial experience in all technical areas of supply chain operations (particularly Procurement, Distributions & Warehousing).
• Experience of developing / implementing supply chain strategies, and plans, and setting up complex national or international supply chains to support multiple programmes, and ensuring appropriate resourcing for the supply chain
• Proven track-record in managing and supervising other supply chain staff, and providing training and capacity building
• Ability to analyse complex information, and make clear, informed decisions
• Experience of advising and supporting others at all levels with supply chain aspects of a programme, including strategic thinking and planning, developing staffing structures, resourcing supply chain plans, and budgeting
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English with experience in managing multicultural teams
English and Ukrainian language skills.

Desirable

• Experience working with an (I)NGO - working within complex/large scale country programmes and in emergency response/humanitarian environments
• Formal management training
Experience of partner management/support and proven record of building capacity and capability

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse .

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.