Driver/ Fleet Assistant

Oxfam is a global movement of people working together to end the injustice of poverty.

In March 2022, Oxfam launched its response to the influx of refugees and other people forced to flee from Ukraine in Romania, Moldova and Poland. A Programme Management Unit (PMU) has been established to provide leadership, oversee, support and provide technical assistance to the response in the affected countries.

The PMU will be led by an Operational Lead and includes dedicated advocacy and influencing capacity; business support functions, and a programme quality team with technical support on gender in emergencies, protection, cash and voucher programming, monitoring, evaluation, accountability and learning (MEAL), and safeguarding.

Poland / Romania / Moldova Programmes.

Oxfam is supporting a partner-led humanitarian response for the assistance and protection of refugees and other vulnerable people from Ukraine and the communities, organisations and authorities that are hosting and supporting them in neighbouring countries. The response is strongly driven by the protection needs of refugees and the need for national organisations and authorities to be supporting in scaling up for the refugee response, delivering quality protection support, as well as advocacy for the rights and protection of all refugees and people on the move needing protection.

Location: Ukraine, Odesa

Job Type: Fixed Term

TEAM PURPOSE:
To act with poor people as a force for change in addressing the causes of poverty, suffering and injustice and alleviating their symptoms.
Assist in ensuring a perfect logistics process according to Oxfam policies and procedures and process the relevant reports.
JOB PURPOSE:
To secure a perfect Logistics process according to Oxfam policies and procedures and address the properly related reports.
Answer the fleet management requests in the best manner within the appropriate timeline according to Oxfam regulations.
Maintain good relationships with internal and external stakeholders by following Oxfam values.

DIMENSIONS OF THE ROLE
o Carry out tasks within guidelines laid down by managers/supervisors.
o Tasks are usually routine but will require the use of initiative and/or basic planning.
o Responsible for the proper use of equipment by others, with due regard to health & safety standards and guidelines
o Required to gather and give information to supervisors and managers. o Contribute to improvements in processes.

KEY RESPONSIBILITIES
o Responsible person for vehicle

o Fleet management – ensure regular servicing, logbooks, fuel consumption. Daily and weekly checks of vehicles to ensure that it is always in good travelling condition: refuelled, tires in good condition; breaks, seatbelts, lights, etc are working
o Ensure the movement planning tracker is shared with the team at the end of each week, for planning of upcoming trips
o Monitors and records vehicles use and fuel consumption
o In coordination with Logistics Officer, organizes and plans the fleet maintenance – services and notifies the rental company of any mechanical problems and needs
o Keeps track of all vehicle movements using a paper Logbook, and electronic logbook when applicable
o Ensure that fuel transactions and km/miles are entered in electronic logbook/fuel tracking on time and accurately; the reports are submitted to Logistics Officer on a monthly basis
o Support in all matters related to transportation of staff to the field/ destination required
o Support by unloading and loading of the car
o Assist as Translator for passengers whenever needed
o To ensure Health and Safety and driving regulations are maintained
o To observe all local and Oxfam Travel regulations (Driving Guidelines) and to take full responsibility for ensuring that all passengers observe the rules and regulations relating to travel and vehicles. (e.g., use of safety belts, non-smoking policy, etc)
o Perform any other tasks as assigned by the line manager

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.