Cтарший проєктний менеджер/Старша проєктна менеджерка: Інфраструктура відновлення для сприяння моніторингу виконання Ukraine Plan

Senior Project Manager: Recovery Infrastructure to Facilitate the monitoring of the Ukraine Plan implementation

at the Ministry for Communities, Territories and Infrastructure Development of Ukraine

1. Objective(s) and linkages to reforms

The Recovery and Reform Support Team (RST) at the Ministry for Communities, Territories and Infrastructure Development of Ukraine (Ministry) is a group of Ukrainian professionals (non-civil servants) funded on a temporary basis through the Ukraine Recovery and Reform Architecture (URA) [1] programme that provides targeted technical support and assists the Ministry in the design and implementation of priority reforms. The RST will assist in filling capacity gaps in the design and implementation of priority reform strategies and programmes, while strengthening links and partnerships between the Ministry’s priorities and relevant donor support.

The Ministry of Economy (MinEconomy) is the designated National Coordinator for the Ukraine Plan. The National Coordinator’s Team (NCT) will oversee the monitoring of the Ukraine Plan, supported by the newly established Subdivision on Coordination of Ukraine Plan Implementation within MinEconomy. This Subdivision will comprise nine civil servants and be reinforced by a new sub-unit within the MinEconomy RST, which will aid in coordinating reforms in alignment with the EU Commission’s annual Enlargement Reports on Ukraine, the Ukraine Plan[2] implementation, Ukraine Facility Regulation #2024/792, the Framework Agreement between the EU and Ukraine on specific arrangements for the implementation of Union funding under the Ukraine Facility, and key strategic documents of the Government of Ukraine.

The NCT will include relevant departments from line ministries, supported by the RST teams in these ministries and the Reform Delivery Office (RDO). All RSTs and the RDO are expected to assist MinEconomy’s staff in coordinating and monitoring the Ukraine Plan in collaboration with other line ministries and partners.

The sub-unit within the MinEconomy RST will serve as the main liaison for all RSTs, consolidating expertise and insights from line ministries and their reform support teams. Within the MinEconomy RST, a Deputy Director – Special Representative for Ukraine Plan Coordination and Monitoring (SEUP) will be appointed. The RST of the Ministry for Communities, Territories and Infrastructure Development of Ukraine must closely coordinate with the SEUP, who will act as the main focal point for all RSTs, necessitating close collaboration with MinEconomy’s focal point.

The Senior Project Manager (SPM) is expected to support the implementation of reforms to recover infrastructure as an experienced expert in public policy development, assessments, and report development in accordance with Ukrainian and international standards to help in coordinating and monitoring of the Ukraine Plan implementation. The assignment will include analytical work with large datasets of information, assisting the National Coordinator in preparing various reports, analytical papers, reviews and analysis of legislation, and drafts of developing new legislative acts, as well as stakeholder management in accordance with Ukrainian and international standards. The SPM is also expected to be a capable team player, able to assist in building coordination networks among relevant colleagues from other government agencies and ministries and the Reform Delivery Office of the Cabinet of Ministers (RDO) team.

2. Position and reporting line

The SPM will be a full-time consultant at the RST at the Ministry. The consultant is expected to be based in Kyiv (subject to the Ministry’s staff’s security rules).

Tasked with the support of the Ministry for Communities, Territories and Infrastructure Development in its day-to-day activities, the SPM will be providing support in the process of coordination and implementation of the Ukraine Plan, for which the Ministry of Economy is designated as the National Coordinator, and process of implementation of the requirements of the provisions of the Ukraine Facility Regulation No 2024/792 and the Framework Agreement between the EU and Ukraine on specific arrangements for the implementation of Union funding under the Ukraine Facility.

The SPM will be subordinated to the Director of the RST at the Ministry for Communities, Territories and Infrastructure Development of Ukraine, but will be in close contact with the RST of the MinEconomy, specifically with the SEUP, and the MinEconomy as the National Coordinator of Ukraine Plan. In a broader sense, SPM will be part of the National Coordinator’s Team working on Ukraine Plan Coordination and Monitoring.

3. Duration and proposed timeframe

The initial consultancy assignment is expected to start in July 2024 and has an estimated duration till August 2025. The assignment may be subsequently continued subject to the availability of funding, the consultant’s performance, and the specific needs of the RST. The probation period is three months.

4. Main duties and responsibilities

The SPM is expected to assist in the following:

• Supporting the implementation of projects by local authorities (development of reforms implementation plan, risk management, change management, etc.);
• Assisting in fostering engagement and cooperation with relevant stakeholders (primarily MinEconomy and other line ministries officials, national and sub-national government bodies, business community stakeholders’ sovereign borrowers, as well as the European monitoring and control bodies, such as the European Commission, OLAF, ECA, EPPO, as well as other relevant donors, IFIs, and other relevant counterparts) concerning issues of the Ukraine Facility and Ukraine Plan implementation;
• Assisting in the resolution of problems and obstacles encountered during implementation, identification and communication of issues requiring a decision of the RST Director and National Coordinator of the Ukraine Facility pertaining to the coordination and monitoring of the Ukraine Plan;
• Preparing timely and quality reports and status updates on reform implementation progress to the RST Director, the SEUP and other stakeholders as assigned as well as for publication;
• Contributing to the development of policies related to the coordination and monitoring of implementation of Ukraine Plan;
• Participating in joint working groups, meetings, and discussions with the Ministry, business, and other stakeholders related to the project;
• Preparing monitoring reports (annual, monthly, and weekly);
• Assisting in forecasting/analysing potential scenarios of events and developing recommendations for response.

Expected deliverables

The SPM will be expected to provide the following deliverables:

• Regular (be-weekly or monthly as agreed by the National Coordinator) monitoring progress reports in accordance with the indicators and timelines set in the business environment and key sectors chapters of the Ukraine Plan for the Head of the National Coordinator Sub-Division, the Deputy Minister of Economy, the SEUP, the RST Director, and other stakeholders as assigned;
• Regular updates of data tables and charts for ongoing analysis of implementation risks and tracking progress of activities implementation for the Head of the National Coordinator Sub-Division, the Deputy Minister of Economy, the SEUP, the RST Director, and other stakeholders as assigned;
• Ad-hoc reports on progress towards upcoming steps for the Ukraine Plan implementation and the Ukraine Facility provision implementation for the Head of the National Coordinator Sub-Division, the Deputy Minister of Economy, the SEUP, the RST Director, and other stakeholders as assigned;
• Data presentations in the form of slide decks, infographics, and analytical tables/graphs in support of necessary reporting information;
• Quarterly internal reports on RST progress, challenges and achievements.

The specified lists of scope of work, services and expected deliverables can be modified and supplemented on request from the Ministry.

5. Qualifications, skills and experience

5.1 Qualifications and skills:

• Master’s degree in Economics, Finance, Law, Management, Public Policy or other related fields;
• Strong analytical, communication, and presentation skills;
• Excellent verbal, written, and communication skills;
• Advanced level of PC literacy (PowerPoint, Project, Excel, Word);
• Fluency in Ukrainian and English;
• Good inter-personal skills.

5.2 Professional experience:

• Minimum of 7 years of general professional experience (working for international organisations and/or international technical assistance projects would be an advantage), of which:
• at least 5 years of proven experience in project management, public or business administration, and consulting (related to the field of the assignment).

5.3 Other competencies:

• Proven knowledge and professional experience in economic and public policy development, strategic planning and project management;
• Previous experience working for international companies/organisations;
• Relevant professional experience in IFI will be an asset;
• Familiarity with Ukraine’s current reform agenda, and a good understanding of policy formulation processes and policy dialogues.

6. Funding Source

The funding source of this assignment is the EBRD Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA). Contributors to the MDA are Austria, Denmark, Finland, France, Germany, Italy, Japan, Latvia, the Netherlands, Norway, Poland, Sweden, Switzerland, the United Kingdom, the United States and the European Union, the largest donor.

Please note that selection and contracting will be subject to the availability of funding.

7. Submissions

Submissions must be prepared in English only and be delivered electronically by 4 July 2024, 23:59 (Kyiv time) to recruitment.rstmctid@gmail.com

All submissions must include:

• a completed Application form;
• NDA Form;
• the candidate’s Curriculum Vitae;
• contact details for three referees who, if contacted, can attest to the professional and/or educational background of the candidate.

Only applications that have been submitted using the correct template and are fully completed will be considered.

Important notice: only Ukrainian nationals are eligible to apply; civil servants are not eligible to apply unless 6 months have elapsed since they left such employment.

8. Selection Procedure

Following the evaluation of all applications received, selected candidates may be invited to a written test. Only shortlisted candidates will be invited to the interview.

[1] Ukraine Recovery and Reform Architecture (URA) is a comprehensive technical assistance programme deployed by the European Bank for Reconstruction and Development (EBRD), in partnership with the European Union, to support critical recovery and reform processes in Ukraine. URA is financed from the Ukraine Stabilisation and Sustainable Growth Multi-Donor Account (MDA) managed by the EBRD.

[2] https://www.ukrainefacility.me.gov.ua/