Office Manager

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in Ukraine is seeking a qualified professional for the “Energy and Climate Cluster” to fill the position:

Office Manager (full-time, Kyiv)

(internal SAP code: Office Manager)

The Energy and Climate Cluster of Deutsche Gesellschaft für International Zusammenarbeit (GIZ) Ukraine comprises various projects implemented on behalf of the German government to support Ukraine on its way to transforming into an energy-efficient country. Partners of the projects are Ukrainian ministries on the national level, local communities on the municipal level, and companies in the private sector. Within the Cluster portfolio, there are currently 11 projects.

Responsibilities:

The Office Manager is responsible for:

• performing reception services on a daily basis;
• track stocks of office supplies and place orders when necessary;
• performing assistance and secretarial services for the management;
• dealing with phone calls related to GIZ when required;
• managing of daily office operations of the Energy and Climate cluster in close cooperation with junior cluster/projects staff;
• organzing/coordinating logistical management in the planning, execution and documentation of meetings, workshops, seminars and other events, prepares facilities and equipment for events;
• Organization and ensuring of smooth stay of short and long-term experts during their work assignment;
• supports office or project logistics, e.g. receives or takes letters or parcels to the post office, government institutions or hands them to courier services or support with utilities payment;
• makes photocopies and scans documents as needed;
• ensures creation and/or regular updating of a list of contacts and addresses (telephone, email);
• coordinates the performance requirements and provisions by caretakers and cleaners, as well as other in-house services;
• performs other duties and tasks at the request of management.

Required qualifications, competencies, and experience:

Qualifications:

• ideally, BA in a field related to management, business administration, finance, linguistics, international relations, or other related areas;
• intermediate command of English; Ukrainian native level required;
• knowledge of the German language is an additional asset.

Professional experience:

• at least 2 years of professional experience in a comparable position.

Other knowledge, additional competences:

• good working knowledge of computer applications and ITC technologies (MS Office, phone, email, internet, technical equipment for meetings and conferences, etc.);
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management;
• sensitivity in handling and disposing of documents which may be important;
• excellent skills in cross – cultural communications.

We offer:

• Official employment.
• Salary fixed in EUR.
• Performance-related bonuses and 13th salary.
• Medical insurance.
• 29 vacation days annually.
• Language classes.
• Hard and soft skills trainings.
• Individual and group psychological support.
• Possible remote and flexible work.
• Meaningful and valuable work, international environment.

Employment conditions

Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible.

GIZ is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Application

Application comprising of the candidate’s CV and a cover letter in the English language explaining the motivation to apply for the job is to be sent to recruitment-ua@giz.de until COB 03 June 2024, Monday.

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.