Assistant / Асистент (-ка)

Mission description

Under the supervision of Events and Logistics Officer and Support Functions Coordinator, organise activities implemented by Expertise France:

• Make necessary logistics arrangements for expert missions in Ukraine (Book car transfers, train and plane tickets) according to the EF internal policy
• Helps Events & Logistics Officer in organization of events
• Carrying out bi-annual physical inventories of the office equipment;
• Manage the SSU’s consumables stock (coffee, stationery etc.),
• Physical and digital archiving of documents relating to their areas of responsibility.
• Liaise with business center management for day-to-day communication,
• Help to organise and supervise the delivery of items/goods purchased for projects: reception and control, deliveries to implementation sites, etc;
• Liaise with IT specialist to keep SSU and projects IT tools functioning,
• Place orders for translation and interpretation
• Send documents for payment

Project or context description

Expertise France (EF) is the French government operator of international assistance projects, which presence in Ukraine has recently been strengthened. EF is implementing several projects, notably the EU Project Pravo-Justice, aimed to promote greater rule of law in Ukraine, in line with European standards and comparative practices, the “mAIDan” project, in close coordination with the French Embassy in Kyiv, with the aim of mobilizing French technical assistance to support Ukraine in addressing the emergency and preparing for reconstruction and the EU accession process. The agency is also supporting several health partners through the project APPUI Health and health program named the Initiative dedicated to the fight against HIV and tuberculosis.

Required profile

• Bachelor degree in administration, economics or other
• At least 1 year of successful experience on similar position
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, etc.)
• High degree of organization, attention to detail, and ability to multitask;
• Fluency in written and spoken English and Ukrainian.
• Interpersonal and stakeholder management skills,
• A high degree of initiative, diplomacy and problem-solving,
• Outstanding emotional intelligence skills,
• A creative and entrepreneurial approach to overcoming barriers and making change happen

Please apply following the link https://expertise-france.gestmax.fr/10842/1/assistant-cam-ukraine-h-f/en_US?backlink=search

Deadline for application : 2024/05/15 10:00