RTA ASSISTANT

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Within the framework of Twinnig Project “Implementing effective supervision over non-bank financial institutions” the National bank of Ukraine provides assistance in finding candidates for the position RTA ASSISTANT.

Place of work: Kyiv, National Bank of Ukraine or remotely subject to security situation Indicative starting date: 21 April 2025 Duration: up to 20 months Period of employment: 21 April 2025 - 21 December 2026 or until end of the Project Position: full-time assistant Closing date for applications: 2 April 2025 Schedule period for the interviews: 9 - 10 April 2025 Contract type: fixed term service contract Remuneration: Gross monthly salary: EUR 1400.

1. JOB PROFILE Overall purpose: The assistant will support the RTA in her administrative-project duties including typing, filing project documents and organizing meetings (including videocenferences) with project stakeholders, as well as, providing necessary translation and consecutive interpretation English-Ukrainian-English and support to the short term experts and component leaders during their online missions or physical missions in Kyiv, the project leaders during their working meetings (online or onsite) dedicated mainly to rolling work plan, communication and visibility plan of the project and project management during Project Steering Committees.

The tasks of the RTA assistant: 1) Assisting the RTA in all the day-to-day administrative and logistical matters i.e. office management, general administration, record keeping, dissemination of information, planning and administration of project activities, scheduling meetings, monitoring RTA and short term experts deadlines. 2) Assisting the RTA in organization and conducting of experts missions, trainings, seminars, workshops, steering committee meetings, and other project events, taking into account the conditions of stationary, remote or hybrid work mode of the project implementation . 3) Performing office management tasks, including i.a. establishing and maintaining proper document recording system, filing project documents, logistics, taking into account the conditions of stationary, hybrid and remote work mode of the project implementation. 4) Providing translation and consecutive interpretation from English to Ukrainian and from Ukrainian to English, acting as a translator and interpreter on a daily basis. 5) Maintaining close working contacts and relations with Ukrainian beneficiary administration - NBU and other project stakeholders (including project leaders, component leaders, short term experts and counterparts involved in the Project), taking into account the conditions of stationary, remote or hybrid work mode of the project implementation. 6) Assistance in all administrative and logistical matters related to planning and organization of the short term experts, component leaders and project management missions, training events, meetings, conferences in remote or hybrid mode or in Kyiv and overseas study visits of the representatives of NBU to the EU Member States and in related administrative tasks, including those carried out remotely. 7) Providing support to the short term experts and component leaders during their missions in the remote or hybrid work mode or in Kyiv and the project leaders during the meetings of the Project Steering Committees, internal working meetings on rolling work plan and communication and visibility plan of the project and other working meetings within project implementation. 8) Attendance at meetings and drafting the minutes (if needed), taking into account the conditions of stationary, remote or hybrid work mode of the project implementation. 9) Assistance in preparation of administrative and working papers for the project activities in English and Ukrainian, taking into account the conditions of stationary, remote or hybrid work mode of the project implementation. 10) Support in the implementation of visibility and communication plan (eg. cooperation with service providers and distribution of promotional materials, organization of visibility events). 11) Support to the RTA in her contacts with the Delegation of the European Union to Ukraine, Twinning Project Administration Office (PAO) in Ukraine and relevant public institutions in Kyiv. 12) Scheduling of videoconferences/virtual missions/trainings/meetings with MS Teams, Webex, Zoom or comparable video conference platforms. 13) Reporting to the RTA, taking into account the conditions of stationary and remote work mode of the project implementation. 14) Performing other tasks assigned by the RTA within twinning rules taking into account the conditions of stationary, remote or hybrid work mode of the project implementation.

• University degree in a relevant field (preferably university degree in public administration, economics, finance, law, management etc. or any other discipline relevant for the position) or equivalent qualification/practical experience, not less than 3 years.
• General knowledge of the financial market (especially non-banking sector, including insurance undertakings, credit unions and payment services providers).

• Fluent in oral and written English and Ukrainian.

• Proven experience, at least 2 years, in office management and administration.
• Practical experience in day-to-day provision of translation of written documents and interpretation support (English to Ukrainian and vice versa) to international advisors/experts.

• Excellent computer skills (MS Office package, Internet, online communication platforms, e.g. Zoom, Webex, MS Teams).
• Excellent knowledge in handling of online-video conferences/seminars (MS Teams, Zoom, Webex and comparable platforms).
• Excellent organizational skills.
• Excellent interpersonal and communication skills within diversified and multicultural work environment.
• Capacity to work in a multicultural team, showing good interpersonal skills, professionalism, discretion and flexibility. Highly motivated and ready to work hard as part of an international result-oriented team.
• Ability to work under pressure and to meet set deadlines with a commitment to provide high level quality materials.
• Maintaining confidentiality in all matters relating to the work of the project.

Desirable - the following abilities will be considered as an asset:

• Professional experience in the international donor funded projects, especially as the RTA assistant in the EU twinning projects.
• Professional experience in an international organization or a diplomatic mission.
• Knowledge of the twinning instrument and/or of administration of EU projects and programs.
• Knowledge of and/or experience in the Ukrainian public administration.

3. THE WORK CONDITIONS The successful applicant will be a self-employed full-time administrative assistant under a fixed term service contract and she/he will undertake full responsibility for the payment of all taxes and obligations deriving from the legislation in force in Ukraine, including for those related to medical and social insurance. The payment will be funded from the project budget and will be paid monthly by bank transfer to the indicated bank account on the basis of the Acceptance Protocol, submitted by the RTA assistant and approved by the RTA.

Mandatory Requirement: according to the EU twinning regulations, RTA assistant funded by the Twinning Grant Contract may not have or recently (at least during the 6 months preceding his/her recruitment) has had any contractual relation with the beneficiary administration that is the National Bank of Ukraine.

Place of work: The RTA assistant will work at the twinning office located in the premises of the NBU in Kyiv or remotely in its own premises. Subject to security situation in Ukraine, solutions adopted in the project as well as the internal regulations of the NBU, the tasks of the RTA assistant will be conducted in the NBU premises or remotely, upon agreement with the RTA, NBU and UKNF project manager. The RTA assistant will be bound by the rules on hours of work and other internal regulations in force in the NBU as stipulated by the RTA.

Interested Candidates are invited to send their Application in English (including CV and all required documents as stipulated below) marked "RTA assistant" to the following e-mail address: joanna.lipowczan@knf.gov.pl by deadline: 2 April 2025.

Your Application in English must include:

• Cover Letter, signed by the Candidate, explaining the compliance with the eligibility criteria for the specification post (i.e. addressing the motivation to work within the twinning project and appropriateness of candidacy. Please, be aware that a set of requirements and an evaluation grid have been provided in the job announcement).
• CV (Europass format) with detailed description of professional experience and education (with exact dates). The recommended CV EU format can be found at the following link:

https://europass.europa.eu/en/create-europass-cv https://www.eea.europa.eu/about-us/jobs/template-europass-cv/at_download/file

• Conditions Fulfilment Statement (template attached - Annex 1)
• Supporting documents - the following documents should be annexed in scanned versions to the Application (in an original version and/or in English, if available):

• ID card or passport;
• Certificate on educational qualification;
• Certificate of language knowledge (if it is available);
• References from previous employer(s) (if it is available).

The provided documents will be evaluated in terms of fulfilling the formal and selection criteria stated in the announcement, in particular in point 1 and 2 below:

1. Description of formal conditions for participation in the selection process and the method of assessment of compliance with these conditions. 1.1. Candidates allowed to participate in the selection process must meet the following formal conditions: 1) regarding having the necessary capacity and relevant knowledge and experience for carrying the RTA assistant service contract (tasks and duties) and regarding the lack of reasons for exclusion pursuant to the Annex 1 given below; 2) regarding the nationality rules pursuant to the Annex 4 to the Twinning Grant Contract included in the “Twinning Manual, Revision 2017 update 2022”. 1.2. In order to confirm meeting the formal criteria the Candidate is obliged to submit the following documents: 1) Application/CV, including the Candidates statement about fulfilling the conditions of participating in the procedure and demonstrating the lack of reasons for exclusion pursuant to the Annex 1 given below - in line with the attached template (Annex 1 to the Job Announcement - Conditions Fulfilment Statement). 2) Document required under that countrys law confirming the nationality - i.e. the Candidate must state in his/her Application the country of which he/she is national, by presenting the usual proof of nationality under their national legislation (e.g. scanned copy of the ID/passport to be presented for reference at the stage II of the selection procedure). 1.3. Description of the assessment method of compliance with these conditions The assessment of meeting the formal conditions will be based on the information provided by the Candidate in the Application (including supporting documents as stipulated in the point 1.2 above) to verify if the Candidate meets all of the above conditions stated in point 1.1.

2. Description of the selection criteria used to select the Candidate, together with the criteria meaning and method of the Applications evaluation.

Interviews with invited selected Candidates will take place remotely via online platform using a competency-based approach in April (approximately 9-10 April) 2025 and will be conducted in English.

For the interview, the shortlisted candidates are requested to have the relevant equipment that allows conducting the interview on Teams platform with the use of a microphone and webcam.

For further information, please contact: Ms Joanna Lipowczan, Project Manager, UKNF (joanna.lipowczan@knf.gov.pl, phone: + 48222625150)

Information :

• Company : Національний банк України
• Position : RTA ASSISTANT
• Location : Київ
• Country : UA

How to Submit an Application:

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