Проектний/а асистент/ка / Project Assistant

Deloitte is seeking resumes for qualified candidates to serve as Project Assistant in support of the USAID Health Reform Support project. The position is full-time and will be based in Kyiv, Ukraine.

Project Description

The purpose of the USAID Health Reform Support (HRS) project is to support a transparent, accountable, and effective health care system that is capable of meeting the health needs of the Ukrainian people. Advancing health sector reforms, enhancing transparency, and tackling corruption will reduce out-of-pocket payments and improve access and availability of high quality, evidence-based health care services for Ukrainians. Elimination of corruption is a cross-cutting theme across all objectives to be achieved by this activity, which include:

• Improve health sector governance.

• Support the transformation of the healthcare financing model.

• Strengthen the health workforce.

• Enhance transparency, accountability, and responsiveness of the health care system.

• Improve service delivery system at all levels.

Background/Objective

The Project Assistant will support the Deputy Chief of Party (DCOP) to ensure successful project organization, operations, and communications.

Responsibilities

• Provide administrative support to the DCOP, including management of calendars and scheduling meetings
• Review each day/week of DCOP meetings and tasks in advance, anticipate needs and priorities, bring important matters to the DCOPs’ attention, and track completion
• Act as point of contact for the DCOP with staff, as requested
• Plan, schedule, and coordinate internal
• Assist in preparation and distribution of meeting materials, including all agendas
• Take notes during internal and external meetings and track action items for follow-up
• Draft and edit emails and letters for the DCOP
• Coordinate proofreading support from the home office editing team
• Assist in the planning and organization of large off-site meetings and retreats
• Support deliverable preparation and drafting as needed, including urgent research and briefs that require distillation of research and information into tables and charts
• Support staff engagement activities
• Support the Operations Team, on an as needed basis and with DCOP approval, with administrative and operational tasks associated with project management, including attendance at activities, meetings and events in-person
• Support other Senior Staff members as requested and approved by the DCOP

Requirements:

• Bachelor’s degree (or higher)
• Excellent written and verbal communication skills, using diplomatic and tactful language, even in stressful, time-sensitive situations
• Fluency in Ukrainian. Knowledge of English is an advantage.
• Minimum 2 years of previous experience as executive assistant
• Excellent time management and organizational skills to prioritize and plan tasks
• Exceptional ability to meet deadlines
• Excellent presentation and meeting arrangement skills
• Ability to thrive in a fast-paced, fast-changing environment
• Positive team player with strong interpersonal and relationship-building skills
• Ability to take initiative, function independently and navigate ambiguity
• Strong attention to detail
• Highly professional, with good discretion and judgement
• Resourceful and pragmatic problem solver
• Skilled at following up on outstanding items and closing loops
• Strong computer proficiency in Microsoft Word, Excel, Power Point and Outlook
• Ability to travel throughout Ukraine
• Ability to work outside of standard business hours, on an as needed/required basis

Qualified candidates are expected to send their CVs, cover letters, and list of two professional references recruitment@hrs.net.ua no later than June 10, 2024. Please indicate the following in the subject field of the email: ” Project Assistant “. Only shortlisted candidates will be invited for an interview.