Implementing Partners (IP) Support Coordinator

Position Title : Implementing Partners (IP) Support Coordinator Duty Station : Kyiv, Ukraine

Classification : Professional Staff, Grade P3 Type of Appointment : Special short-term graded, nine months with possibility of

extension Estimated Start Date : As soon as possible

Closing Date : 09 January 2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates 2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Ukraine, direct supervision of the Head of Partnerships Unit, and in collaboration with relevant units at the Mission, the Implementing Partners (IP) Support Coordinator will be responsible and accountable for efficiently developing and coordinating the processes to facilitate Programme Units to partner with charities, national and international organizations through the due diligence, selection, agreement and financial reporting aspects according to IOM rules and regulations.

Core Functions / Responsibilities:

1. Manage the staff and coordinate the processes of the IP Support - Administrative, IP Support

- Financial and Capacity Strengthening sub-units to assure effective, efficient support to Programme Units in the IP project cycle in accordance with IOM rules and regulations.

2. Liaise with Programme Managers to troubleshoot problems, coordinate submissions, submit revisions or amendments and otherwise facilitate smooth support for IP processing.

3. Represent the IP/Grant Management functions of IOM through various UN, Government, and Non-Governmental Organization fora and work to develop and ensure the unit maintains a large network of non-governmental organizations that enables a rapid humanitarian response when required.

4. Ensure appropriate information and knowledge management structures are being maintained by the unit, and that all necessary documentation for IP and grant management is being completed and filed correctly.

5. In coordination with the Head of Accountability and Quality Assurance Pillar and the respective Risk Management and Compliance coordinator, ensure that appropriate levels of risk management and due diligence are being maintained for IP engagement, and that reports are being completed and updated regularly and in accordance to standards of the various donor agreements.

6. Oversee the support to partners to understand the rules and requirements when working with IOM Ukraine through Onboarding and Project Launch meetings as well as guidance documents and other capacity strengthening support as identified.

7. Oversee localization efforts, tasking the capacity building work team to regularly provide trainings, workshops and support to charities, national NGOs and other partners to improve local capacity in project management, implementation and reporting.

8. Coordinate within the Unit as well as with Programme Managers who are directly managing grant or IP projects, to ensure the timely delivery of processing of agreements, payments and reporting.

9. Ensure the mainstreaming of Protection, Gender and Protection from Sexual Exploitation and Abuse (PSEA) throughout the activities of the unit.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in Political or Social Sciences, Business Administration, International

Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in working with implementing partners, grantees or third-party organizations to

implement activities;

• Experience managing IP/grant award cycle, experience with IOM internal procedures and

controls for implementing partners preferred;

• Experience in proposal design, budget creation and project management;
• Experience in managing diverse teams;
• Experience in analysis of processes to increase efficiency;
• Experience in localization and capacity strengthening; and,

• Experience in leading a team in a complex crisis setting.

Skills

• Excellent partnership development and management skills;
• Excellent team-building skills with a track record in team coordination and building trust;
• Excellent communication and writing skills; and,
• Excellent IP/grant management skills.

Languages

IOMs official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) and/or Ukrainian language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies - behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organizations priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the Organizations vision. Assists others to realize and develop their leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best

and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organizations goals and

communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOMs competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty stations country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 09 January 2025 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 27.12.2024 to 09.01.2025

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2024 312 Implementing Partners (IP) Support Coordinator (P3) Kyiv, Ukraine (59355343) Released Posting: Posting NC59355344 (59355344) Released