BHA Finance Coordinator (Ukrainian Nationals Only)

ROLE PURPOSE:

Leading the Financial Management activities of BHA funded award. S/he will be expected to lead on all aspects of BHA finance activities. The post holder will play a key role in building capacity for the finance team in USG rules and reg’s at CO and field level.

KEY AREAS OF ACCOUNTABILITY:

• Oversee all accounting and financial management of the project, including adherence to all USG rules and regulations, SCI policies and procedures and financial reporting requirements.
• Responsible for developing project tracking systems including budget reports, financial reporting, financial analyses, forecasting tools.
• Work closely with the Project Director in projections and forecasting analysis of award per partner, per location.
• Work closely with the CO finance staff to establish and maintain strong financial procedures and reporting practices.
• Responsible for developing project partner financial reporting and record keeping procedures.
• Support the Organizational Capacity Assessment process, ensuring all BHA partners are able to meet funding requirements of SCI and USG requirements
• Ensure capacity gaps and weaknesses are identified and work with key stakeholders to ensure appropriate mitigation measures are in place
• Work with partnership team to ensure that organizational development plans are in place, and take a leading role in all capacity building for partners in financial systems and process
• Regular visits to partners to provide guidance and mechanism to develop and maintain a robust financial system, controls to ensure efficiency, reliability and transparency of financial data in accordance with SCI guidelines.
• Ensuring partner reports are received timely, reviewed and posted on system on timely basis.
• Responsible for partner expenses forecast each month and ensuring sufficient funds are available with partners to conduct activities.
• Responsible for review of partner proposal budgets and amendments ensuring internal sign-off process is followed.
• To facilitate internal / external auditors during internal / external audits;
• Representation of finance in procurement committees for all BHA award procurements as delegated by Finance Director.
• Prepare realignments along with program staff for SCI Budget or Partners budget if needed.
• Representation Finance in the BvA meetings while ensuring that actions are addressed after BvA meetings.
• Providing support to Finance director in preparation of Master budget, and forecast processes.
• Drafting the staff allocation for all BHA staff and ensuring allocations are provided to Finance manager in Country office for clearance of balance sheets holding accounts.
• Responsible for the timely and complete preparation of monthly, quarterly, and annual donor and SCI financial reports in accordance with Save the Children policies and guidelines.
• Maintain regular communications with all members of Area office and ensure that timely and complete financial support is provided.
• Conduct Budget holders training and advice BHA budget holders on financial aspects of awards management.

QUALIFICATIONS AND EXPERIENCE

Essential

• Bachelor’s finance, ACCA/ACMA Part qualified with 5 years of post-qualification accounting experience.
• Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
• Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.

Desirable

• Experience with any Save the Children financial systems and overseas accounting software (Agresso & Sun)
• Significant experience with NGOs in an international emergency environment
• Fluent in English.