HR & Safeguarding Officer

ROLE PURPOSE:
The role of Human Resources & Safeguarding Officer:
1. Safeguarding
Provide the East Area Office team with safeguarding expertise and guidance to reduce the
safeguarding risk for both children and adults in the affected community, and to respond robustly, effectively and in a child-centered way to any suspected violations. He/she will ensure that safeguarding is embedded in every stage of the country office program cycle, from assessment and country strategy development, through to exit strategy planning. Reporting to the HR & Safeguarding Manager, the HR & Safeguarding Officer will map and help the team to respond to the major safeguarding risks to children in the SAO, including the risks of sexual abuse and exploitation by Save the Children staff, volunteers, INGO workers and partners. The role will support managing the area level safeguarding violation reports and concerns, working closely with, and building the capacity of, focal points among the national staff. The HR & Safeguarding Officer will have close engagement and work hand in hand through a harmonized approach with the other area Safeguarding FPs while receiving support from the HR& Safeguarding Leadership as well as the HR&Safeguarding Manager. He/she and will also provide capacity building support to the existing safeguarding focal points on the ground and take part in multi-agency groups such as the PSEA taskforce, where active, relevant clusters, and work proactively with other active NGOs, especially regarding any joint reporting mechanisms or referral pathways.
2. HR
To provide a professional HR support to SCI operations in Ukraine and to support the HR&SG Manager in all HR related tasks including providing support for national recruitments, maintenance of employee databases, personal files, HR trackers and reporting on request, and other ad-hoc duties as required.

KEY AREAS OF ACCOUNTABILITY:

1. Safeguarding

• Support Area HR & Safeguarding Manager in ensuring minimum operational standards of Safeguarding is met and risks mitigated.
• Ensure that the existing focal points respond in real-time to safeguarding violations in an effective, robust and survivor-centered way.
• Ensure that case information is kept confidential, documented, and filed/stored appropriately.
• Provide expertise to colleagues to identify, analyze and act to mitigate key safeguarding risks to children and adults in our programmes and programme areas.
• Identify and ensure integration with all sectors, ensuring that SG issues are raised and addressed in real-time.
• Deliver Safeguarding training to staff members and partners as required.
• Work closely with MEAL to develop (or strengthen) adequate reporting mechanisms.
• Participate in relevant coordination mechanisms, including Clusters and PSEA network sand support the coordination of Safeguarding activities.
• Support the CP to set-up referral mechanisms that work for both CP and Child Safeguarding concerns

• Collects primary data (i.e. personal data, contracts/agreements, policies signed, certificates of trainings completion, etc), ensures its availability in personal files
• Preparation of HR related agreements, documents, orders, letters, certificates in accordance with Ukrainian legislation
• Supports HR&Safeguarding Manager in tracking timesheets completion for National/International staff
• Collects, checks and tracks Leave Forms and supports to update Leave Tracker for National/International staff
• Maintains and regularly updates information on completed inductions for new staff
• Communicates with IT team on staff e-mails accounts issues
• Maintains all trackers for quick retrieval of information as and when required (leave tracker, recruitment tracker etc.)
• Supports HR&Safeguarding Manager with data for submitting payroll payment documents to Finance department.
• Responsible for proper data management of documentation and reports for support staff (contracts for support, act-invoices, recommendation letters, travel reports etc.);
• Assists in updating the Performance Management system, and prepares reports on needs basis.
• Provides support in all tasks related to day-to-day HR activities.
• Helps to proceed with insurances for staff.
• Requesting ID cards and Business Cards for staff.
• Supports HR&Safeguarding Manager in preparing documentation for liaison with external parties on staff registration, taxation, insurances, learning & development, wellness, and others.
• Supports in organizing and conducting team-building activities, training for Ukraine Save the Children staff.
• Supports HR&Safeguarding Manager in proper documentation and conducting recruitment processes as per requirement of Safe Recruitment principles.
• Ensures timely and correct records updates in HR Oracle System.

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities, providing the necessary development to improve performance and implementation of programme activities

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

• University degree in social sciences/work, child protection, human rights, law enforcement, law, human resources or relevant area.
• 2-4 years progressively advanced management experience in some of the areas above
• Minimum 2 years’ experience in HR or data management related work
• Knowledge of Ukrainian labor legislation
• Excellent attention to detail, organizational skills and discretion with confidential information
• Experience of case management and admin inquiry processes
• Proven ability to work in challenging environments
• Excellent interpersonal, communication and team management skills
• Proficient in MS Excel, MS Word, Outlook
• Ability to learn the Safeguarding and HR policies and staff management processes and systems policy and best practice at Save the Children
• Good team member skills, including the ability to be part of and organize, support, manage and develop a small team.
• Experience in designing and delivering trainings, including strengthening the capacity of key stakeholders
• Experience of working with partners and of using a participatory approach as well as of coordinating responses with a range of actors, including Government authorities, national/local organizations, NGOs, UN;
• Ability to achieve results and maintain consistent high standards of professional behavior and achievement, including when working alone.
• Ability to manage stress, be flexible and accommodating in difficult and frustrating working circumstance.
• Fluency in Ukrainian and competent in written and spoken English;
• Commitment to and understanding of child rights, as well as of Save the Children’s aims, values and principles.

• Good knowledge of and experience in using established inter-agency standards and guidelines in child protection, such as the Inter-agency Guiding Principles on

Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Code of Conduct
The post holder is required to carry out the duties in accordance with SCI Code of Conduct.
Child Safeguarding Policy
The post holder is required to carry out the duties in accordance with SCI Child Safeguarding Policy, Social media Policy, Information Technology Policy