Administrative Support

Are you looking for an administrative support role that enhances your project management experience and allows you to support senior leadership in a global environment? If so, this Administrative Support Staff role could be an exciting opportunity to explore.

As Personal Assistant and Internal communications Specialist , you will provide end to end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas.

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following…

• Conducting of the meetings and negotiations.

  In accordance with superior’s instructions notify employees about planned meetings/negotiations, check their participation, prepare agenda and distribute it between the participants. Prepare the premises for meetings/negotiations

• Incoming and Outgoing correspondence.

  Look through and sort the incoming correspondence, distribute it to the employees for processing. Prepare outgoing letters.

• Business trip arrangements.

  Prepare all documents necessary for arranging business trips of the superior as well as some other UMT (Ukrainian Management Team) members.Book tickets and hotels in co-operation with Office Administrator. Prepare Superior’s expenses reports.

• Provide information and interact with other facilities.

  Prepare and analyze necessary information for manager. Assist in preparing for meetings. Provide information to the banking group on behalf of the GM.

• Manage the calendar of the GM.

  Schedule necessary meetings and manage their distribution.

• Development the internal communications strategy to encourage employees based on global and local goals and culture, company activities implementation in the context of GSKs mission and values.
• Communicate about the latest company news and events. Release communications about key tasks in the systems, changes in workflows, messages from partners, etc.

• Data collection for dashboards to demonstrate market results and KPIs

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Fluent English

• 1-2 years of work experience

• Computer literacy (Microsoft Word, Outlook, Power Point, Excel)

• Excellent administrative skills

• Verbal and written communication skills

Our values and expectations are at the heart of everything we do and form an important part of our culture.

These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork. As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities:

• Operating at pace and agile decision-making – using evidence and applying judgement to balance pace, rigour and risk.

• Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.

• Continuously looking for opportunities to learn, build skills and share learning.

• Sustaining energy and well-being

• Building strong relationships and collaboration, honest and open conversations.

• Budgeting and cost-consciousness

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

Contact information:
You may apply for this position online by selecting the Apply now button.

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